St.
Madeleine Sophie Church
Pastoral Council
Minutes from Most Recent
Meeting
Note: these minutes are to be
presented for approval at
next Pastoral Council Meeting.
ST. MADELEINE SOPHIE PASTORAL COUNCIL
1/9/12 Meeting Minutes
Present: Tony Groat, Julie
Haynes, Barry Krawchuk, Mary Ann Zanotta,
Michele Freeman, Anna Hartz, Gloria Towle-Hilt,
Judy McKenna, Fr. Jim Belogi, Teresa Kovarovic,
Toni LaFond, & Cathy Brennan.
Opening Prayer: Mary Ann Zanotta
Approval of Minutes:
11/7/11
AMAZING GOD: Year Two: The Heart of Christ.
Tony Groat read the new prayer for the second year of
the Amazing God program. The website is www.amazinggodrcda.org. Tony volunteered to organize an Amazing God team. He will write something for the bulletin and set up
a date for an initial meeting.
TIME AND TALENT COMMITTEE
REPORT: Anna Hartz gave a written report in November. She is following up with leaders to get their
input. It was suggested that the day and time
commitment for each ministry be listed on the Time and Talent Form. It was generally felt that a personal invitation is
the best way to get increased participation. Also,
the possibility of co-chairs instead of a single chair person might encourage more people
to try leadership. A committee will be formed
to review and develop recommendations for next year’s time and talent.
MINISTRY REPORTS:
Liturgy Team: Written report submitted. Liturgy Team meets again tomorrow, January 10th to
evaluate the implementation of the new Roman Missal and the Advent/Christmas season.
NEW BUSINESS:
Tony reminded us of the pastoral council goals that have been
established. Integration of Amazing God into
all ministries was also discussed.
Members of the pastoral council were very
appreciative of all the work Paul Doyle has done as webmaster. Anna Hartz will contact
him to see if she can offer any assistance.
Tony Groat
will work on a draft of a pastoral council handbook. He
will bring it to the March meeting.
Barry Krawchuk
announced that tickets for the Hair of the Dog concert will go on sale on Jan. 21/22 for the concert on March 24th. The Men’s Association raised $149 for the
Youth Group from caroling.
The Youth Group is having a fundraiser
at Applebee’s tomorrow. 10% of each check
(with the coupon) will be donated to the Youth Group.
CLOSING PRAYER
Tony Groat
Next Meeting will be on
February 6th at 7:30 pm.
ST. MADELEINE SOPHIE PASTORAL COUNCIL
11/7/11 Meeting Minutes
Present: Kathi Cannone, Julie Haynes, Barry Krawchuk, Mary Ann Zanotta, Judy
McKenna, Gene Therriault, Earle Flatt,
Cathy Brennan.
Norm Miller took pictures of new pastoral council members who were
present. Thank you, Norm!
Opening Prayer:
Barry Krawchuck
Approval of Minutes
PARISH PASTORAL COUNCIL JOINT MEETING: Those who attended the meeting on October 17th at
St. Gabriel’s felt that St. Madeleine Sophie pastoral council follows the guidelines
given by the diocese. Discernment was strongly
endorsed at the meeting and we have already adopted that procedure for selecting new
members.
AUTUMN DIOCESAN GATHERING: Earle reported that the
gathering on October 29th was well attended. He
especially enjoyed the keynote speaker, Fr. Fragomeni.
MINISTRY REPORTS:
Finance Council-Gene Therriault
and Judy McKenna spoke briefly about the e-giving program.
Sign-up is going well. They felt
e-giving will help to increase weekly and holy day contributions.
Faith Formation-A written report was submitted. Confirmation will be held tomorrow evening. 83 candidates will be confirmed. The Men’s Association will give out books on
the lives of the saints to all candidates. Virtus training was held September 21st. It was well attended.
The next Deanery Youth Mass will be on December 11th at St. Paul’s. RCIA has 4 people enrolled. They are using a new books
this year. Eighteen youth have signed up for
the service trip to Monson, MA. The high
school youth group has increased to about 20 youth. The
middle school youth group had a kick-off event on September 27th. An overnight retreat for 10th graders will be held
in January.
TIME AND TALENT COMMITTEE REPORT: A written report
was submitted by Anna Hartz.
The response this year was better than last year by 57. Anna will provide a summary
from the ministry coordinators and chairpersons in January. Gene asked what assurance we
have that new people have been contacted by ministry leaders.
HOSPITALITY COMMITTEE REPORT: A written report was submitted. Steve Donlon has agreed
to coordinate volunteers for serving refreshments. Janet
DeMania will pick up the munchkins every Saturday.
CLOSING PRAYER
ST. MADELEINE SOPHIE PASTORAL COUNCIL
5/2/11 Meeting
Minutes
Present: Gloria Towle-Hilt, Mark
Bolduc, Julie Haynes, Carolyn Kelly, Kathi Cannone, Barry Krawchuk, Gene Therriault, Judy McKenna, Tony Groat,
Marie Montone, Teresa Kovarovic,
Nancy Lussier, Toni LaFond, Earle Flatt, Mark Leonard, Fr. Jim Belogi,
& Cathy Brennan.
Opening
Prayer: Gloria
Approval of Minutes
OLD BUSINESS
Discernment Committee: The Discernment
Committee (Barry Krawchuk, Kathi Cannone, and Gloria Towle-Hilt) met on
April 28th. A member of the
committee spoke at all the masses this weekend. Three
adults and one youth are needed for next year. Forms
are available in the gathering area to nominate a parishioner to the pastoral council. Nominations are due by May 16th. Pat Mussaw will be
presenting for the discernment. New
members discerned will be invited to the next pastoral council meeting on June 1st. Refreshments will be provided by Tony Groat and Julie Haynes (cookies), Teresa Kovarovic
(beverages), Carolyn Kelly (fruit), and Gloria Towle-Hilt
(cups and napkins).
Evangelization
Planning: Amazing God Evening of Reflection-The Evening of
Reflection was held on March 31st. About
20 people attended. It began with a simple
meal of soup. Then the second part of the DVD
was watched and discussed. There was a very
positive response and another evening of reflection may be planned in the future.
NEW BUSINESS
New Roman Missal
Implementation-Nancy Lussier from the Liturgy Team spoke to the council about the
upcoming changes. The new edition will be
implemented on November 27, 2011 (the 1st Sunday of Advent). This edition is more formal and a more literal
translation as well as being more based on scripture.
The Liturgy Team suggests we practice the prayers at meetings and before mass. Bulletin inserts, worship aids, educational
material, and training will also be offered.
Autumn
Gathering-The next Autumn
Gathering will be on October 29th at Christian Brothers Academy. The theme will be He Sent My Heart Singing.
MINISTRY AREAS
Christian
Service—Written
report submitted. Barry Krawchuk
gave a report on the Men’s Association. The
Hair of the Dog concert was successful, 330 people attended with an overall profit of
$3100. The concert will be on March 24th
next year. Gloria reported the activities of
the other ministries . The
Hospitality Committee needs a new chairperson. Barry
will write up something for the bulletin.
Faith
Formation—A written report
was submitted. A reception for catechist was
held after the 11:45 am mass this Sunday. Registration
for Vacation Bible School has been coming in.
School-A written report
was submitted.
Administration
& Finance—The Finance Council
will meet in two weeks to work on the budget. Toni
LaFond, our new Pastoral Associate for Administration, will
start on Monday, May 9th. The
Bishop’s Appeal will begin on May 14/15. The
assessment is up 4%.
PASTOR’S
REMARKS—St. Madeleine
Sophie’s will be hosting the Schenectady Deanery Communal Celebration of the
Sacrament of the Anointing of the Sick on June 5th at 3 pm. The Triduum and
Easter went very well. Fr. Jim expressed his
appreciation to all who were involved in the Holy Week and Easter celebrations.
Next meeting Monday, June 6 at 7:30 pm in church meeting room.
ST. MADELEINE SOPHIE PASTORAL
COUNCIL
2/7/11 Meeting
Minutes
Present: Gloria Towle-Hilt, Julie
Haynes, Anna Hartz, Tony Groat, Kathi Cannone, Steve Golas, Michele Freeman,
Julianne Bouchard, Mark Bolduc, Fr. Jim Belogi, Earle Flatt, Mark Leonard, Teresa
Kovarovic, Cathy Brennan
Opening Prayer:
Tony Groat
Approval of Minutes
Additions to Agenda:
OLD BUSINESS
Use of Gathering Area- Fr. Jim and Michele will work
on a document for the council to review. They will also try to identify a person to
keep the bulletin board updated.
NEW BUSINESS
Evangelization: Amazing God-The council watched the first
segment of the Amazing God DVD. In Part I, Bishop Howard Hubbard gave a brief
introduction to Amazing God and explained some of the ways this DVD can be used. Fr.
Jim said the Wednesday Faith Sharing Group will be watching the Amazing God DVD and
discussing it during their meeting times. It was suggested that the DVD be shown at
a time the whole congregation could watch it. It was decided that a Wednesday
evening during Lent following a simple meal would be an appropriate time. Kathi
Cannone and Tony Groat offered to lead the discussion, Mark Leonard will make the soup,
Anna Hartz will help with bread and refreshments, and Michele Freeman will write up
something for the bulletin and work on sign-ups. A date has not yet been decided.
MINISTRY AREAS
Christian Service—A written report
was submitted. Plus 50 dinners have been well attended. A chairperson for the
Hospitality Committee has not yet been found. The refugee family welcomed a new
baby, Sarah John. The next blood drive will be on February 21st at Lynnwood Reformed
Church.
Faith Formation—Written reports were
submitted. The 9th grade retreat on Sunday went very well. About 40 youth
attended. Catholic Schools Mass was celebrated on Sunday with students from SMS
school participating. It went very well. A new Smart Board was set up in the
third grade classroom. A new pre-kindergarten part time program has been established
for next year.
PASTOR’S REMARKS
Fr. Jim reported that the Finance Council met last week
and reviewed the 6-month report. The budget deficit continues. Resumes have
been received for the Pastoral Associate for Administration position and interviewing will
begin soon. Jackie Bruce and Nancy Lussier have been helping until someone is
hired.
The next deanery youth liturgy will be here at St.
Madeleine Sophie’s church on March 27th at 7:30 pm. The next deanery communal
anointing of the sick will be here probably in June.
Next meeting Monday, March 7
at 7:30 pm in church meeting room.
ST. MADELEINE SOPHIE PASTORAL COUNCIL
1/3/11 Meeting
Minutes
Present: Gloria Towle-Hilt, Terri Bouchard,
Norm Miller, Julie Haynes, Marie Montone, Carolyn Kelly, Anna Hartz, Barry Krawchuk, Tony
Groat, Michele Freeman, Julianne Bouchard, Mark Bolduc, Judy McKenna, Fr. Jim
Belogi, Earle Flatt, Mark Leonard, Donna & Fred Simone, Teresa Kovarovic, Cathy
Brennan
Opening Prayer: Barry Krawchuk
Approval of Minutes
Additions to Agenda:
OLD BUSINESS
Time and Talent-Anna reported on the results of Time and
Talent. There has been a slight decline in responses compared to last year.
Prayer and Worship had the largest number of responses. A chair for Hospitality is
still needed. Anna suggested mailing the letter after the ministry fair and only to
those who didn’t respond yet. We had a good start to our email campaign and
will continue adding new email addresses.
Use of Gathering Area- Discussion was
postponed.
NEW BUSINESS
Evangelization: Amazing God-Norm Miller gave a brief
presentation on “Landings” which was described as “a safe harbor or landing
place for returning Catholics to explore their faith and their future with the
Church.” He explained that there should be a supportive community for returning
Catholics. Active Catholics are encouraged to participate by sharing their time and
faith. This will also give them an opportunity to grow and learn from the spiritual
journeys of others. The Landings process begins with an initial interview with the
priest or trained representatives of the Church. The group meets weekly for about 8
weeks and concludes with a weekend retreat.
Mark Bolduc reported on the survey results from our
November meeting. Three Goals were discussed:
#1. Enthusiasm, #2 Invitation, and #3 Foster Values. Goal 3
Foster Values was seen as the weakest goal.
MINISTRY AREAS
Prayer and Worship-Marie Montone submitted a written
report. The Liturgy Team chose Amazing God! God is Love as their theme. The Amazing
God prayer is read before each mass during this liturgical year. Children of the
parish colored ornaments for the Advent Tree and members of the Liturgy Team addressed the
cards that were returned. Bulletin inserts with activities for adults and children
were prepared for the Christmas season.
Administration-No report. Caroline retired as
of Dec. 31, 2010. Nancy Lussier and Jackie Bruce are helping until someone is
hired.
PASTOR’S REMARKS
Fr. Jim felt the Advent and Christmas season went very well.
Solemnity of Mary was not a holy day of obligation this year and attendance was low.
The 4 pm mass on Christmas eve was very well attended, as usual. Easter is late this
year (April 24). St. Madeleine Sophie Church and St. Gabriel’s church will
share Good Friday and Holy Saturday liturgies this year.
Next meeting Monday, February 7 at 7:30
pm in church meeting room.
ST. MADELEINE SOPHIE PASTORAL COUNCIL
11/1/10 Meeting Minutes
Present: Gloria Towle-Hilt, Julie Haynes, Marie Montone, Kathi
Cannone, Anna Hartz, Barry Krawchuk, Tony Groat, Michele Freeman, Julianne
Bouchard, Tori Savone, Mark Bolduc, Gene Therriault, Fr. Jim Belogi, Earle Flatt, Mark
Leonard, Caroline Schafer, Teresa Kovarovic, & Cathy Brennan.
Opening Prayer: Marie Montone
Approval of Minutes
Additions to Agenda: Baby items for John family.
OLD BUSINESS
Time and Talent-Anna will give a full report at the next meeting. The number of
responses is about the same as last year. E-mail addresses are still coming
in. Reports will go to the ministry leaders by next week. A parishioner
expressed concern about survey monkey so Anna is researching any potential problems.
50th Anniversary School Report-The school celebrated their 50th anniversary on October
17th with a mass at 11:45 am. A luncheon in the parish center followed the
mass. It was very well attended and got coverage by Channel 13 and the Altamont
Enterprise. Teresa thanked Jan Jarvis and her committee for all their hard
work.
Diocesan Autumn Gathering-Earle reported on this event which took place on October 23rd
at Christian Brothers Academy. He attended a session on Evangelization which he
found very informative. Fr. Jim discussed a workshop entitled “Landings
International” which will take place on Dec. 4th at St. Mary’s in Clinton Heights.
It will be repeated in the early spring.
Schenectady Deanery Pastoral Council Training-Earle Flatt and Mark Leonard attended
this training last Saturday. The differences between parish councils and pastoral
councils were discussed. Mark felt that our parish was ahead of many parishes in
establishing a pastoral council instead of a parish council.
Evangelization- Tony Groat met with the other pastoral council liaisons. He
felt that we should have a consistent message regarding evangelization and be encouraging
and enthusiastic when meeting with ministry leaders.
NEW BUSINESS
By-Laws- The by-law changes were approved. Copies of the revised by-laws will be
distributed at the next meeting.
Use of Gathering Area Spaces-Notes of Fr. Jim and Michele Freeman’s meeting were
submitted. It was felt that we should concentrate on prioritizing what groups are
allowed to use the meeting room and gathering area. This will be discussed at the
next meeting.
Refuge Family-Julianne reported that her Peace and Justice Class will be collecting
baby items for the John family, whose baby is due in January.
MINISTRY AREAS
Christian Service-Written report submitted. The attendance for the Plus 50
dinners has increased. The Blood Drive had 36 donors. The next drive is
December 23rd. The Men’s Association will provide Bibles for those being
confirmed. The Hair of the Dog concert will be on March 19th.
Faith Formation-Written report submitted. The handbooks have been completed and are
being distributed. Confirmation will be on November 29th at 6:30 pm; rehearsal will
on November 28th at 6 pm. The First Reconciliation parent meeting was on October
27. First Reconciliation is scheduled for Jan. 8 at 11 am and January 12th at 7 pm.
Youth Ministry- Written report submitted. The high school youth group meets
the third Sunday of each month at 6:30 pm and the middle school youth group meets the
first Tuesday of each month at 6 pm. Attendance has been good for both group.
A Group Workcamp mission trip is being planned for July 31-August 6th.
School-Written report submitted. A Craft Fair will be held on Saturday in the
parish center from 10-3pm.
Prayer and Worship-Written report submitted. The Liturgy Team is planning for Advent
and Christmas. Guidelines for liturgical ministers will be updated this year.
Administration-The financial statement will be inserted in the bulletin soon. The
financial talks on 10/23-10/24 were well received. Generally the attendance at mass
has decreased compared to last year. Electronic giving will be discussed again at
the next Finance Council meeting.
PASTOR’S REMARKS
Fr. Jim discussed the Deanery Works of Mercy Initiative which involves outreach
ministries to the homebound, nursing homes, and those in jail. It has been
recommended that a second collection be taken up on the Second Sunday of Advent to help
fund this position.
Next
meeting Monday, January 3 at 7:30 pm in church meeting room.
ST. MADELEINE SOPHIE PASTORAL COUNCILS
10/4/10 Meeting
Minutes
Present: Donna Simone, Anna Hartz, Steve Golas, Carolyn Kelly, Barry
Krawchuk, Gene Therriault, Kathi Cannone, Mark Bolduc, Gloria Towle-Hilt, Tori Savone,
Michele Freeman, Tahlia Hadley, Marie Montone, Fr. Jim Belogi, Cathy Brennan, Fred Simone
and Lorraine DeCuyper.
Opening Prayer: Mark Bolduc
Approval of Minutes
Additions to Agenda: Under Reports add ACE Team, under Old Business
add Bylaws, and under New Business Add 50th anniversary of our school.
CHAIR REMARKS- Gloria thanked all members who
attended the summer meeting. She also thanked everyone for their support.
REPORTS
ACE Team- Their first newsletter
was distributed in September. The Book Discussion group begins this Wednesday.
An Evening of Reflection for the Bereaved will be held on November 11th. A flyer
with details about this event will be included in the All Souls Day mass
invitations. A panel discussion will be held on November 17th. Written
questions can be submitted in the box in the gathering area. The next ACE Team
meeting will be on October 19th.
Time and Talent-Anna gave the preliminary
results of the surveys. The number of responses is about the same as last
year. Many people submitted their email addresses and used the survey monkey to
respond. This helped to save paper and save money on postage. The leaders of
the ministries will receive spreadsheets with the results instead of copies of the
surveys.
NEW BUSINESS
School’s 50th Anniversary-SMS School
will celebrate their 50th anniversary at the 11:45 am mass on Sunday, October 17th.
Bishop Hubbard and Sr. Jane Herb will be in attendance. A luncheon will follow the
mass. Please call the school to make reservations.
Autumn Diocesan Gathering- This event
will be held on October 23rd from 8:15 to 2:30 pm at Christian Brothers Academy.
Schenectady Deanery Pastoral Council Training
- This event will be held on October 30th from 9-3 pm at St. Paul’s parish
center. Facilitators will be Frank Berning and David Amico.
Election of Vice-Chair-Mark Bolduc was
nominated and accepted the position of vice chair.
OLD BUSINESS
By-Laws- Copies of proposed changes to
the By-Laws were distributed. Please email Gloria with any changes you would suggest
and be prepared to discuss at the next meeting.
Review of Goals- The
continuing goals include more involvement of youth in parish activities, encouraging
intergenerational activities, greater linkage between our parish and St. Gabriel’s
and continuing to educate ourselves about evangelization. Liaisons to the four
ministry areas were established: Tony Groat-Prayer & Worship, Carolyn
Kelly-Administration, Michelle Freeman-Faith Formation, and Gloria Towle-Hilt-Christian
Service.
PASTOR’S REMARKS - Fr.
Jim welcomed Donna Simone and Terri Bouchard. The Faith Formation office will be
moving into the convent space soon. Boilers have been replaced in the school and
parish center. Bob Balander will retire on October 8th. Conrad DeCuyper will
begin on October 12th. The Finance Council will address the parish on October
23/24.
Next meeting Monday, November 1 at 7:30 pm in church
meeting room.
ST. MADELEINE SOPHIE PASTORAL COUNCIL
6/7/10 Meeting
Minutes
Present: Kathi Cannone, Marie Montone, Mark Bolduc, Gene
Therriault, Tony Groat, Barry Krawchuk, Julianne Bouchard, Terri Bouchard,
Gloria Towle-Hilt, Anna Hartz, Teresa Kovarovic, Tahlia Armentano, Michele Freeman, Pat
Rein, Caroline Schafer, Steve Golas, Judy McKenna, & Fr. Jim Belogi
Opening Prayer: Michele Freeman
Approval of Minutes
CHAIR REMARKS- Welcome to new members Kathi Cannone & Tony
Groat. Thank you to Mark Bolduc and Norm Miller who have completed their
terms. Anna Hartz has completed her term as member at large and will be returning to
the council next year as Faith Formation representative.
MINISTRY AREA REPORTS
CHRISTIAN SERVICE- A written report was submitted. Some
highlights were: 1.) Men’s Association awarded scholarships to Erin Kelly and Jason
Laicha, 2.) Plus 50 meatloaf dinner was enjoyed by St. Madeleine Sophie and St.
Gabriel’s parishioners in May. The next dinner will be on June 17, 3.)
Hospitality committee is in need of a new chairperson. Perhaps this need can be
highlighted at the ministry fair, 4.)The next Red Cross Blood Drive will be held on June
29th from 2-7 pm in the parish center, 5.) Fr. Powhida is planning to re-energize the
visitation ministry, and 6.) The refugee family is doing well. Mr. John has been
accepted in HVCC. Bob Dylong submitted written information about Fair Trade
Coffee. He is hopeful another group will volunteer to coordinate the coffee
sales.
ADMINISTRATION & FINANCE- Steve Golas discussed the Finance’s
Council work with the budget. Weekly contributions are down, possibly related to the
economy and change in mass schedule. Contributions to the parish enhancement and
debt reduction fund have remained good and the outstanding debt has been steadily
decreasing. The Finance Council is looking for ways to cut expenses. Some
suggestions have been reductions in Evangelist subscriptions, distributing envelopes at
church instead of mailing them, and changes in hospitality refreshments. The Finance
Council is also looking into electronic giving programs. The Bishop’s Appeal
assessment is $109, 965. So far, 481 donors have contributed $90,511. The
number of donors is up from last year, but the amount of the contributions is down.
SCHOOL-Trustees, Gene Therriault and Judy McKenna attended the
Catholic School Management’s presentation on May 17th for developing an annual fund
to benefit the school.
OLD BUSINESS
Year for Priests-Marie Montone invited members of the council to
attend the Holy Hour on Sunday June 13th from 3-4.
Discernment Committee- Kathi Cannone spoke about her moving experience
with discernment. Tony Groat concurred. Both felt it was a much better process
than voting. The pastoral council agreed on an amendment to the by-laws to chose
members of the council by the process of discernment only.
Reflection on Pastoral Council goals- The goals for 2009-2010
included more involvement of youth in parish activities, encouraging intergenerational
activities, greater linkage between our parish and St. Gabriel’s and continuing to
educate ourselves about evangelization. Although much progress was made in all
areas, the Council felt more could be done and it was decided that we would continue
working on these goals for next year.
PASTOR’S REMARKS
Fr. Jim reported that the inaugural event for the diocesan evangelization program,
Amazing God was taking place tonight. A workshop on skills for evangelization will
be held on June 22 and 23rd at the Carondelet Center. A reception for the Sisters
will take place after the 11:45 am mass on June 20th in the gathering area. All are
invited. The joint search committee ran an ad in the Evangelist for the available
positions. We have had a few inquiries so far. The committee will meet on
Wednesday evening.
ELECTION OF CHAIR AND VICE-CHAIR FOR 2010-2011
Fr. Jim reconvened the pastoral council. The Council selected Gloria Towle-Hilt
and Terry Bouchard to continue as Chair and Vice-Chair next year.
Next
meeting Monday, September 13 at 7:30 pm in church meeting room.
ST. MADELEINE SOPHIE PASTORAL COUNCIL
5/3/10 Meeting
Minutes
Present: Fr.
Jim Belogi, Earle Flatt, Mark Bolduc, Barry Krawchuk, Gene Therriault, Terri Bouchard,
Gloria Towle-Hilt, Anna Hartz, Teresa Kovarovic, Michele Freeman, Tahlia Armentano, Sr.
Sheila Christensen, Sr. Marilyn Hickey, Norm Miller, Judy McKenna, Caroline Schafer, &
Cathy Brennan.
Opening Prayer:
Mark Bolduc
Approval of Minutes
Additions to Agenda
Update on refugee family: The
family can use some summer clothing (boys 2T and 4T, mother size 8/10, and father
medium). John has gotten his driver’s permit and is practicing driving with Fr.
Jim and Gloria.
MINISTRY AREA REPORTS
LITURGY TEAM- A written
report was submitted. An evaluation of Lent and Easter was done. Collaboration
with St. Gabriel’s will be expanded next year. Elijah cups will begin again on
May 29/30.
FAITH FORMATION-
Written report submitted. Registration for next year has begun. Many
catechists for next year have been recruited already. RCIA went very well this
year. The ACE Team has put together a survey for parishioners to help in planning
Adult Christian Enrichment activities. Vacation Bible School will be held the week
of July 19. Spring Enrichment is next week.
YOUTH MINISTRY-Written
report submitted. The 30 Hour Famine went well. They surpassed their goal of
$10,000. The Group Work Camp mission trip is scheduled for July 25-31. A male
chaperone is still need. An interest meeting is scheduled for Wednesday, May 19th
for anyone considering being a chaperone. Tahlia asked for suggestions for future
events. Gloria suggested the Habitat for Humanity trip to Georgia during February
break.
SCHOOL-Written report
submitted. May crowning will be held on May 14th. The Drama Club will perform
the Wizard of Oz on May 18th at 6:30 pm in the parish center. Sixty-three children
are involved. So far, 91 students have registered for grades K-5. The website
will be up and running on May 14th. The Gala raised over $25,000. Teresa
thanked all who worked on or attended the Gala. Catholic School Management will
present an annual fund drive workshop on May 17th from 7-9:30 pm.
OLD BUSINESS
Discernment Committee-
Discernment nominations were due today, May 3rd. Fourteen nominations have
been received. Discernment will take place on May 26th from 7-9 pm.
Proposals for By-Laws
Changes- No change was recommended in the discernment and election process.
A possible change to the term length will be discussed at a later date.
Council Goal:
Evangelization-Parish council members have begun reading Go and Make
Disciples. The theme that we must continually be converted was emphasized in the
beginning sections. Parish council members were asked to read pages 17-39 for the
next meeting. Fr. Jim spoke briefly about the Evangelization meeting at St. Paul’s
on April 27th. The three-year program, Amazing God, has three basic themes, God is
Love, Heart of Christ, and Filled with the Holy Spirit. Another presentation about
evangelization will be held at the Carondelet Hospitality Center in Latham on June
22-23.
Update on Search for New
Faith Formation Associates-A joint search committee with St. Gabriel’s has
been established. Fr. Jim, Teresa, Tahlia and Anna Hartz from St. Madeleine’s
and Annette Brooks, Jeff Madej, and Edith Culligan from St. Gabriel’s. Drafts
of the job descriptions have been written up. The search committee will meet on May
17th at St. Gabriel’s.
NEW BUSINESS
Facilities Use Discussion-
Discussion was postponed.
PASTOR’S REMARKS
Fr. Jim reported the Bishop’s
Annual Appeal has begun. There has been a good response so far. New pastoral
council members will be welcomed at the June meeting.
Next meeting Monday, June 7 at 7:30 pm in church meeting room.
ST. MADELEINE SOPHIE PASTORAL COUNCIL
4/12/10 Meeting
Minutes
Present: Gloria
Towle-Hilt, Gene Therriault, Lorraine DeCuyper, Michele Freeman, Marie Montone, Teresa
Kovarovic, Judy McKenna, Norm Miller, Barry Krawchuk, Mark Bolduc, Pat Rein, Julianne
Bouchard, Terri Bouchard, Earle Flatt, Steve Golas, Fr. Jim Belogi, Caroline Schafer, Anna
Hartz, & Cathy Brennan.
Opening Prayer: Judy
McKenna
Approval of Minutes
Additions to Agenda
MINISTRY AREA REPORTS
CHRISTIAN
SERVICE- A written report was submitted. Angela Diamond has volunteered to
chair Plus 50. She will cook for the dinner on April 29th. St. Vincent de Paul
society has seen an increase in the number of families they are helping. The Christ
Child Society worked in the kitchen for the Hair of the Dog concert and cleared about
$800. The next Blood Drive will be on June 29th. The refugee family has an
apartment in Troy. The father is applying to Hudson Valley Community College to take
auto mechanics. They have connected with other families from Myanmar in the Capital
District.
ADMINISTRATION AND FINANCE-
Steve Golas reported that the Finance Council will meet again in early May. An audit
was done by Barbara Murin from the diocese on April 7th. Policies and procedures were
reviewed. A full report will arrive later. Any budget items for the Finance
Council should be submitted soon.
OLD BUSINESS
Evening of Reflection on
Evangelization-Those who attended the Evening of Reflection were very
pleased. They found Phyllis Cardona very inspiring. Fr. Jim suggested the
Pastoral Council opening prayer be adjusted to include a time to share personal
experiences. We can begin evangelization by evangelizing ourselves. He
also spoke about an Orientation to Evangelization at St. Paul’s on April 27th at 7
pm. All were invited to attend.
Discernment Committee-
A written timetable was submitted. The due date for discernment nominations is May
3rd. Discernment will take place on May 26th from 7-9 pm.
NEW BUSINESS
ACE-Adult Christian Enrichment-
Lorraine DeCuyper spoke to the Pastoral Council about the newly formed ACE Team, which
grew out of PARET. They will be distributing a survey to see what people’s
preferences are for adult enrichment. Lorraine will speak at all the masses on April
24/25.
Proposals for By-Laws Changes-Changes
in the discernment and election processes were discussed as well as changes to the term
length. This will be discussed further at the next Pastoral Council
meeting.
Faith Formation Changes-Sr.
Marilyn and Sr. Sheila will be leaving at the end of June after 27 years of service at St.
Madeleine Sophie parish. A celebration will be planned. Other models of faith
formation were discussed. The Called to Be Church plan included a director of Faith
Formation to be shared between St. Gabriel’s and St. Madeleine Sophie. The
director’s salary would be shared between the parishes (1/3 St. Gabriels, 2/3 St.
Madeleine Sophie). Each parish would have a coordinator/administrator of Faith
Formation. A search committee will be formed.
Facilities Use Discussion-
Discussion was postponed.
PASTOR’S REMARKS
Fr. Jim reported that the Triduum and
Easter went well. The combined St. Gabriel’s and St. Madeleine Sophie Easter
Vigil went well. Fr. Jim received good feedback from the congregation.
Next
meeting Monday, May 3 at 7:30 pm in church meeting room.
ST. MADELEINE SOPHIE PASTORAL COUNCIL
3/1/10 Meeting
Minutes
Present: Fr. Jim Belogi, Earle Flatt, Mark Leonard, Gloria
Towle-Hilt, Terri Bouchard, Steve Golas, Anna Hartz, Michele Freeman, Judy McKenna, Mark
Bolduc, Barry Krawchuk, Marie Montone, Julie Haynes, Teresa Kovarovic, Caroline Schafer,
Tahlia Armentano, Pat Rein, & Cathy Brennan.
Opening
Prayer: Barry Krawchuk
Approval
of Minutes
Additions
to Agenda
Chair
remarks: The refugee resettlement family will be arriving on 3/12.
MINISTRY
AREA REPORTS
PRAYER
& WORSHIP-
A written report
was submitted. Marie explained that the Elijah Cup will begin again after the Easter
season and continue until the end of June. Theresa Schweigert will present Praying
with St. John Vianney in the Year for the Priests on March 17th at 7 pm and March 22nd at
10 am.
FAITH
FORMATION-A written report was submitted.
YOUNG
ADULT AND YOUTH MINISTRY-
A written report
was submitted. The High School Youth group met last Sunday at 6:30 pm. Eight
teens attended. The confirmation retreat on Saturday went very well. Eighteen
have signed up for the 30-hour famine so far. Their goal is to raise $10,000.
Luck of the Irish bingo for Jr. High youth will be held on March 17th.
SCHOOL
A written report
was submitted. Teresa spoke about the many Lenten practices the children are
participating including the Stations of the Cross and the Lenten Retreat on March
31st. The Social Studies fair will be held on 3/24/10. Re-registration and
registration for next year have begun. The use of the FACTS program for electronic
tuition collection is being discussed. The children are involved in many
extracurricular activities including cooking class, drama club and bowling. Teresa
is interviewing teachers for a 4th grade substitute for Mrs. Battuello.
OLD
BUSINESS
An Evening of
Reflection is planned for Wednesday, March 24th from 6-9 (which will include a light
supper). Phyllis Cordona will speak about Evangelization. Parishioners from
St. Gabriel’s will also be invited. Gloria, Judy, Terri, and Michelle
volunteered to work on this
subcommittee.
NEW
BUSINESS
Refugee
Resettlement—The family is expected on March 12th. They are a Burmese
family with 2 young boys ages 1 ½ and almost 5. There will be a meeting on
Wednesday at 7 pm for all interested in assisting this family. Catholic Charities is
looking for a suitable apartment in Albany.
Discernment
Committee-- Four at large representatives (3 adults, 1 youth) will be
discerned this year. Norm Miller, Anna Hartz, and Mark Bolduc will end their terms
this year. Taylor Pugliese ended his term early to attend college. Anna, Judy,
Marie and Gloria will work on the discernment committee.
Any changes in the
bylaws must be submitted and voted on by June 1st. A possible change in the wording
for elections was suggested. The bylaws will be emailed to all pastoral council
members for review.
Interfaith—Pat
Rein explained “The Church has Left the Building” program. Some churches
in the Interfaith Council will be participating in service projects on May 1 &
2.
PASTOR’S
REMARKS
Fr. Jim reported
that plans for Easter and the Triduum are underway. St. Gabriel’s and St.
Madeleine Sophie churches will celebrate the Easter vigil mass together. Fr. Jim
suggested the pastoral council discuss at their next meeting criteria for activities in
the gathering area.
Next meeting Monday, April 12 at 7:30 in parish
hall, south room.
ST. MADELEINE SOPHIE PASTORAL COUNCIL
2/1/10 Meeting
Minutes
Present: Fr.
Jim Belogi, Terri Bouchard, Julianne Bouchard, Steve Golas, Anna Hartz, Michele Freeman,
Norm Miller, Judy McKenna, Barry Krawchuk, Julie Haynes, Sr. Marilyn Hickey, Sr. Sheila
Christensen, Teresa Kovarovic, Caroline Schafer, Tahlia Armentano, & Cathy Brennan.
Opening Prayer: Teresa Kovarovic
Approval of Minutes
Additions to Agenda none
Chair remarks: Welcome back, Fr. Jim.
MINISTRY AREA
REPORTS
ADMINISTRATION- The Finance Council
met last week. They discussed the deficit in
revenues (off by $29,500). The economy and one
less mass have impacted the collection. The
yellow envelopes have been covering the mortgage payments.
At the March meeting, they will work on the budget.
There may also be a presentation on electronic donations. The next capital projects will be repairing the
crack in the parish center wall and replacement of the convent roof.
CHRISTIAN SERVICE-A written report
was submitted. Elaine Hendricks is unable to
coordinate the Plus 50 dinners any more. Fr.
Jim and Jeff Morrette prepared chili for the St. John’s Welcome Table last month. Another meal will be needed in March. No news on the refugee family. Gerry Lynch is finding it difficult to find an
appropriate apartment for the suggested rent.
Sr. Sheila thanked the Men’s Association for the bibles for confirmation. The Men’s Association has started selling Hair
of the Dog tickets. Sales were very good this
weekend.
FAITH FORMATION-Lorraine DeCuyper
has agreed to lead PARET. A presentation on St.
Paul by Glenn Smith will be held on Tuesday, March 9th. Tuesday religious education classes will be
attending. All others are also welcome to
attend.
YOUNG
ADULT AND YOUTH MINISTRY-Thirty-hour famine
has been scheduled for April 16/17. There will
be a hot cross bun sale on March 14/15.
SCHOOL-Last month, Teresa
Kovarovic and Terri Bouchard attended a joint school board meeting. Terri thought it was very helpful to learn more
about the activities of other school boards. The
ziti dinner will be held on Saturday, February 6. Krause’s candy order forms will be distributed
after masses.
OLD
BUSINESS
An Evening of
Reflection is planned for Wednesday, March 24th from 6-9 (which will include a
light supper). Phyllis Cordona will speak
about Evangelization. Parishioners from St.
Gabriel’s will also be invited.
NEW BUSINESS
Discernment
Committee-- Norm Miller, Anna Hartz,
and Mark Bolduc will end their terms this year. Discernment
will be held this year to replace outgoing parish council members.
PASTOR’S
REMARKS
Fr.
Jim felt the Christmas celebration went very well. The
Christmas midnight mass was not as well attended as in the past, but the 7 pm vigil mass
was better attended. Planning for a common
Easter vigil mass for St. Gabriel’s and St. Madeleine Sophie churches is taking
place. The Liturgy Team is working on Lent and
Easter preparations.
Next
meeting Monday, March 1 at 7:30 in church meeting room.
ST. MADELEINE SOPHIE PASTORAL COUNCIL
11/9/2009 Meeting
Minutes
Present: Fr. Jim
Belogi, Deacon Earle Flatt, Terri Bouchard, Julianne Bouchard, Steve Golas, Marie Montone,
Anna Hartz, Dan Bolognino, Michele Freeman, Norm Miller, Judy McKenna, Gene
Therriault, Barry Krawchuk, Tom Breedlove, Pat Rein, Teresa Kovarovic, Caroline Schafer,
& Cathy Brennan.
Opening Prayer: Cathy
Brennan
Approval of Minutes
Additions to Agenda
Worldwide Marriage Encounter decree
Chair remarks: Terri
thanked Tom Breedlove for attending the meeting and representing Christian Service.
She spoke about the goal of Evangelization for the Pastoral Council and resources that
were available.
MINISTRY AREA REPORTS
CHRISTIAN SERVICE-A written
report was submitted. Tom Breedlove discussed a few topics including
Christ Child Angels (a service group of the Christ Child Society for youth), which is the
first of its kind in the nation, and the Christ Child Society bake sale on December
12/13. The St. Vincent de Paul Society has sent out the Thanksgiving letters and
responses are coming in. The green envelopes which are inserted 3 times a year have
been providing much needed funds. Parish youth are planning to help with the
Thanksgiving baskets. The Boy Scouts collected food and paper products for the food
pantry. Plus 50 is looking to have more people attend their dinners. A Blood
Drive will be held on December 23rd in the parish center from 4-7 pm.
SCHOOL-The St. Nicholas Breakfast will be on Sunday, December 6th. The
Christmas concert will be held on December 11th at 6:30 pm.
ADMINISTRATION & FINANCE
COMMITTEE-Steve Golas reported that the financial statement and pulpit
presentations were well received. He said that parishioners have been very generous
and the parish is in very good shape financially. The weekly collections have been
down a little after the mass schedule change. The sidewalks have been
repaired and extended to the pavilion and back parking lot. Work on the rectory roof
has been completed. The cracks in the back corner of the parish center are being
monitored.
COMMITTEE REPORTS
Time and Talent-A written
report was submitted. Dan explained that there has been a decrease in the number of
responses from last year in each ministry area. Many felt that people who were
already involved in a ministry didn’t feel they needed to fill out a form. Anna
is working with survey monkey for possible use next year. Dan will report again in
January.
NEW BUSINESS
Parish Convening-Earle Flatt
and Marie Montone attend the convening on November 7th. They both felt the keynote
address by Fr. Gerald Fagin was very good.
Pastoral Council Goal-Evangelization-
A 3-year Evangelization program called Amazing God is available for parishes.
Resources will be available for Advent, Lent, and Pentecost. Personal evangelization
will be encouraged first and then outreach to others. At the interfaith meeting,
churches discussed working together on a service project. Pat Rein explained a
service project day that Christ Church has been doing.
PASTOR’S REMARKS
Fr. Jim read the Worldwide Marriage Encounter
statement. It will be distributed by email for all to read. Fr. Jim will be in
contact with someone from Marriage Encounter to speak at a future meeting. Fr. Jim
discussed the priest convocation in November. The need for a unified presbyterate
was emphasized. There may be some polarization within the church, but the core truth
is more important. There has been more evidence of anxiety as Bishop Hubbard’s
retirement in 4 years approaches.
Next meeting Monday,
January 11 at 7:30 in parish hall basement
ST. MADELEINE SOPHIE PASTORAL COUNCIL
10/5/2009 Meeting
Minutes
Present:
Fr. Jim Belogi, Deacon Earle Flatt,
Deacon Mark Leonard, Gloria Towle-Hilt, Terri Bouchard, Marie Montone, Anna Hartz, Mark Bolduc,
Michele Freeman, Norm Miller, Judy McKenna, Gene Therriault,
Barry Krawchuk, Sr. Marilyn Hickey, Sr. Sheila Christensen,
Teresa Kovarovic, Caroline Schafer, & Cathy Brennan.
Opening Prayer: Marie Montone
Approval of Minutes
Additions to Agenda
Chair remarks: Two articles from the
America magazine were distributed to the council, “Faulty Guidance” and
“God and the Teenage Mind”. Council
members were encouraged to spread the word about the parish convening on November 7th
at CBA. Gloria also mentioned the event on
Sunday, October 25th honoring Joan Dunham and her work with the Jewish
Christian Dialogue. The use of email for
pastoral council communication seemed to work well except for the school report, which
some were unable to print.
MINISTRY AREA
REPORTS
FAITH FORMATION—A written
report was submitted. Sr. Sheila reported that
the classes have gotten off to a good start. Children’s
Liturgy of the Word began on October 4. About
20 children attended. Sr. Sheila was very
happy to tell us that RCIA now has 7 candidates (6 from St. Madeleine’s and 1 from
St. Gabriel’s). The 30 Hour Famine will
take place on March 19/20. Several events have
been planned for Junior High and High School youth including volunteering at the regional
food bank and a mission trip.
SCHOOL-A written report
was submitted. Some highlights were: new faculty members, Avery Tunningley
(music), Janis Camp (part-time nurse), and Patty Lindman
(part-time nurse), the marathon and family fun day on 9/25 & 9/26 went very well, and
blessing of the school cornerstone on 10/24 after the 4 PM mass.
PRAYER &
WORSHIP-A written report
was submitted. The Liturgy Team will meet next week.
They will review the impact of the new mass schedule on liturgical ministries,
scheduling and sharing of resources. They will
study Sunday in the Absence of a Priest and Sing to the Lord: Music in Divine Worship. A subcommittee has been set up to implement ideas
for Year for Priests. The Elijah Cup program
to pray for vocations will begin in January.
COMMITTEE
REPORTS
Time and Talent-The deadline for
Time and Talent sign-up sheets is October 14th.
There will be a report to the pastoral council in November. Anna Hartz discussed
the on-line survey that is being tested for next year.
GOALS
FOR 2009/2010
The following goals were accepted
by the Council:
·
Foster the
involvement of youth in parish life.
·
Promote
intergenerational opportunities for service and/or spiritual growth.
·
Explore and develop
ways to strengthen the linkage between our parish and St. Gabriel’s.
These goals will be
relayed to the ministry areas and progress toward the goals reflected in their reports
back to the pastoral council. All agreed that
it will take time to accomplish these goals and that even small gains are important. A goal of the Pastoral Council is to educate itself
for a better and deeper understanding of evangelization/outreach.
PASTOR’S
REMARKS
The Finance Council met and will
provide the budget and financial report at the Pastoral Council meeting next month. They will talk at all masses on 10/24 &10/25. Construction on the sidewalks has begun. Bids have been received for a new roof for the
rectory.
Next meeting Monday,
November 9 at 7:30 in parish hall basement
ST. MADELEINE SOPHIE PASTORAL COUNCIL
6/1/2009 Meeting
Minutes
Present: Fr. Jim Belogi, Deacon
Earle Flatt, Dan Bolognino, Gloria Towle-Hilt, Taylor Pugliese, Steve Golas, Anna
Hartz, Terri Bouchard, Julianne Bouchard, Mark Bolduc, Sue Hanson, Julie Haynes, Michele
Freeman, Judy McKenna, Gene Therriault, Barry Krawchuk, Sr. Marilyn Hickey, Sr. Sheila
Christensen, Caroline Schafer, & Cathy Brennan.
Opening
Prayer: Dan
Approval of
Minutes
Additions
to Agenda
Chair
remarks: Dan thanked Carm Brooks and Charlie Bouchard for their time on the
pastoral council. He welcomed new members Julianne Bouchard, Michele Freeman, and
Barry Krawchuk, and thanked Terri Bouchard for accepting a second term.
Ministry
Area Reports
Administration/Finance—
At the Annual Meeting on May 22nd, Sue Hanson was thanked for her past service as
trustee. Judy McKenna was appointed a trustee and Gene Therriault was
re-elected. The budget, which the Finance Council had prepared, was signed. The
budget reflects a slight increase in the weekly collection up to $12,800. Miss
Kovarovic requested an increase in the school subsidy, which was approved. The
increase will help provide a full time nurse for the school. Upcoming projects
include work on sidewalks, the rectory roof, and windows. There was a mailing for
the Bishop’s Appeal last week to those who have not yet responded. Presently
419 households have made a pledge/contribution totaling $88,391 towards our assessment of
$105,736. Steve Golas will replace Mike Murphy as Finance Council
representative.
Christian Service—A written report was submitted. The Men’s
Association announced the scholarship winners: Robert Foo and Taylor Pugliese.
The next Hair of the Dog concert will be on March 20, 2010. Tickets are still
available for the Yankee game. The St. John’s Welcome Table needs volunteers on
June 27, July 25 and August 22nd. It is harder to get volunteers in the
summer. The next Red Cross blood drive will be on June 30th from 2-7 pm in the
parish center. The Respect Life Hour of Adoration is held on the fourth Thursday of
the month and has been well attended. Fr. Jim reported on the Refugee Resettlement
Project. A family of 5 from Iraq will be coming soon. The St. Vincent de Paul
Society has committed to donating $1000 for food. The Islamic Center may be able to
help with cultural issues. There will be a Catholic Moslem dialogue at St. Rose on
Tuesday, May 9th.
Faith
Formation—The Search Committee has interviewed applicants for the Youth
Ministry position and are hopeful a new Youth Minister can begin the position on July
1st. Members of the Search Committee included Sr. Marilyn, Sr. Sheila, Anna Hartz,
Paul Doyle, Taylor Pugliese, Laura Napoli, and Kathy Napoli. Jan Jarvis was
acknowledged for her impressive work on the ads.
Committee
Reports
Election Committee-Gloria thanked Taylor, Terri and Norm for their work
on the election committee. Congratulations to Terri Bouchard, Julianne Bouchard,
Barry Krawchuk, and Michele Freeman.
Pastor’s Remarks— Next Monday June 8th at 7:45 pm, the
pastoral council will attend a pastoral council meeting at St. Gabriel’s. The
report for Called to Be Church will be discussed. The Maryknoll sisters will be here
next weekend. The taping for the Table of the Lord will be tonight.
Selection
of Chair/Vice-Chair—Gloria Towle-Hilt was elected Chair of the Pastoral
Council and Terri Bouchard was elected Vice-Chair.
Next meeting Monday, June 8 at 7:45 PM at St. Gabriel’s
ST. MADELEINE SOPHIE PASTORAL COUNCIL
5/4/2009 Meeting Minutes
Present: Fr. Jim
Belogi, Deacon Earle Flatt, Dan Bolognino,
Gloria Towle-Hilt, Taylor Pugliese, Mike Murphy, Anna Hartz, Norm Miller, Terri Bouchard,
Charlie Bouchard, Mark Bolduc, Sue Hanson, Carm Brooks, Julie Haynes, Sr. Marilyn Hickey,
Sr. Sheila Christensen, Teresa Kovarovic, Caroline Schafer, & Cathy Brennan.
Opening Prayer: Sr. Sheila
Approval of Minutes Date for distribution of Easter food baskets
should be April 4th.
Additions to Agenda
Ministry Area Reports .
Faith Formation—Written report submitted.
One hundred children will celebrate their First Communion on Saturday, May 9th
at 9 AM and 11 AM. Sr. Marilyn and Sr. Sheila were very pleased that
so many 8th grade parents volunteered to teach modules in the High School
program next year. The deadline for
applications for the Youth Minister position was May 1st. Seven applications have been received. Next week the Search Committee will meet and review
the applications. Members of the Search
Committee include Sr. Marilyn, Sr. Sheila, Anna Hartz, Paul Doyle, Taylor Pugliese, Laura
Napoli, and Kathy Napoli.
School—Teresa explained the Strategic Planning process and distributed
goal statements and specification of action
plans. They have been working on this project
since September 2007 and will continue for two more years.
They are working towards Middle States accreditation.
So far they have 38 children registered for kindergarten next year. Several area schools have added full day
kindergartens, so enrollment at SMS may change. Grade
5 is going to St. John’s/St. Ann’s to serve lunch on Tuesday. The Drama Club will present Peter Pan on May 12th
at 6:30 pm. The May Crowning and special
persons day will be on May 15th at 1:30 pm.
The Spring Gala was held on April 24th and was well attended.
Liturgy Team—At their last meeting, they evaluated the Lenten season,
the Triduum, and Easter celebrations. Next
year, there may be a common Easter vigil with St. Gabriel’s. The graduation liturgy will be on June 7 at the
11:30 am liturgy. The Evening of Prayer and
Reflection for Liturgical Ministers will take place Tuesday evening at 7 pm. Fr. David Mickiewicz will be the presenter.
Christian Service--The Mission Trip to Appalachia went well. Thirty-one people went including Mike Dvorzak, Alex Dvorzak,
Nicole DeGrado, Caitlin Campbell, Tom Dvorzak, Gloria Towle-Hilt, and Cathy Brennan from
St. Madeleine Sophie’s parish. The
teenagers will give a short presentation after mass this weekend. On Sunday, May 3rd there was a
shareholders dinner at St. Helen’s to thank contributors. It was very well attended.
Committee
Reports
Election Committee-The committee met at
6:30 pm with the nominees, 3 youth and 3 or 4 adults for 1 youth position and 3 adult
positions. There was discussion about printing
nominee bio’s and whether they should be a bulletin insert, posted on the lattice, or
put in the gathering area to be picked up by parishioners.
It was decided that short bio’s will be placed in the bulletin. Taylor Pugliese will send the info to Cathy for
this week’s bulletin. Gloria reminded the
council that according to our by-laws, ministry areas representatives should serve
two-year terms. Administration and Liturgy
Team will have new representation in 2009 and Christian Service and Faith Formation terms
will begin in 2010.
Pastor’s Remarks— On June 8th, the
pastoral council (with both outgoing and incoming members) will attend a pastoral council
meeting at St. Gabriel’s. A report for
Called to Be Church is due in June to explain the ways St. Gabriel’s and St.
Madeleine’s are working together . Faith
Formation and RCIA continue to work together and plans for a common Easter vigil next year
are being discussed. There may be some linkage
with Vacation Bible School next year. Mass
schedules have been discussed. With the
current number of priests, the vigil mass schedule could be 4pm at SMS and 5:15 pm at St.
Gabriel’s . Sunday masses at 8 am, and
10:30 am at St. Gabriel’s and 9:15, 11:45 and 7:30 pm at SMS. If there are fewer priests available, vigil masses
at 4pm at SMS and 5:15 at St. Gabriel’s and Sunday masses at 10:30 am at St.
Gabriel’s and 9 am, 11:45 am, and 7:30 pm at SMS.
Sr. Maryanne Comfort from Catholic Charities has an Iraqi family of 3 for
resettlement. A meeting will be
scheduled to generate interest in this project.
Sue Hanson’s term as trustee is completed.
Fr. Jim thanked Sue for all she has done. He
will recommend Judy McKenna to the Bishop as the new trustee.
Closing Prayer-Norm Miller
Next meeting Monday, June 1 at 7:30 in the Church Meeting Room.
Meeting at St. Gabriel’s on Monday, June 8th
ST. MADELEINE SOPHIE PASTORAL
COUNCIL
3/30/2009
Meeting Minutes
Present: Fr.
Jim Belogi, Deacon Earle Flatt, Dan Bolognino, Gloria Towle-Hilt, Taylor Pugliese,
Mike Murphy, Anna Hartz, Norm Miller, Terri Bouchard, Charlie Bouchard, Mark Bolduc, Sue
Hanson, Michele Freeman, Sr. Marilyn Hickey, Sr. Sheila Christensen, Caroline Schafer,
& Cathy Brennan.
Opening Prayer:
Anna Hartz
Approval of Minutes
Accepted.
Additions to Agenda
Ministry Area Reports
Christian Service
Gloria Towle-Hilt reported that the Hair of the Dog concert was very successful. The
St. John Welcome Table has been going well, and the Twinning Cooking group will cook for
next month. The Plus 50 dinner originally scheduled for March 26th was cancelled
because Elaine Hendricks was injured in a fall. Gloria spoke to Lisa Dorries about
the Hospitality Committee. The Welcome Weekends will start after Easter. The Blood
Drive went very well. 65 people participated; 17 were first timers. The next
blood drive will be on June 30.
The Mission Trip to Appalachia will
leave on Easter Sunday. Thirty-four people will be going. Mike
Dvorzak, Alex Dvorzak, and Nicole DeGrado spoke at all the masses and asked for prayers
and donations. $2947.50 was raised.
The Respect Life Team has been
active. The Holy Hour for Life from 6-7 pm during Adoration has been well
attended. Many people stopped after mass to see the DVD “Advocating for
Life” which explained the FOCA and RHAPP legislative measures.
No news on the refugee resettlement
. Sr. Maryanne will keep us informed.
Committee Reports
Election Committee-The
committee met and drafted a timeline, which was distributed to all Council members.
Bulletin announcements and pulpit announcements have been sent to rectory.
Nomination forms will be in the bulletins 4/18-4/19, forms will be in the pews
4/25-4/26 and nominations will be due April 26. Election ballots will be in the pews
May 16/17 and results announced on May 23/24. Newly elected members will attend the
June 1st meeting. The dates may be changed depending on the dates for the
Bishop’s Appeal.
Pastor’s Remarks—
An Evening of Prayer and Reflection for liturgical ministers will be held on May 5 at 7
pm. Fr. David Mickiewicz will be the presenter. Planning for the Triduum and
Easter have been going well. We will have a combined pastoral council meeting with
St. Gabriel’s on June 8tt.
The Schenectady Deanery has been
discussing the number of activities on Sundays. Gloria said Guilderland
schools try to be sensitive to all faiths and their Sabbaths. As Catholics we have
several options of times to attend mass but some faiths are more limited.
The distribution of Easter food baskets
will take place on Saturday, May 4th. Hams have been coming in and the pantry is
well stocked.
Closing Prayer-Anna
Hartz
Next meeting Monday, May 4 at 7:30 in the
Church Meeting Room.
ST. MADELEINE SOPHIE PASTORAL COUNCIL
3/2/2009 Meeting Minutes
Present: Fr. Jim Belogi, Deacon Earle Flatt, Dan Bolognino, Gloria Towle-Hilt, Taylor Pugliese,
Anna Hartz, Julie Haynes, Norm Miller, Joanne O’Hara, Terri Bouchard, Teresa
Kovarovic, Sr. Marilyn Hickey, Sr. Sheila Christensen, &
Cathy Brennan.
Opening Prayer: Taylor Pugliese
Approval
of Minutes Accepted.
Additions
to Agenda
Ministry Area Reports:.
Faith Formation- A written report was submitted. During Lent, Religious Education classes will bring
in food for the St. Vincent de Paul Society. There
will be reconciliation for the Thursday 5 pm classes on March 19th. The first communion meeting with parents of 2nd
graders went very well. All are now signed up
for first communion. The Rite of Sending Forth
was held on Sunday. Our catechumen, Karoline
Westerling, also attended the Rite of Election at Blessed Sacrament. A timeline for the search for a Youth/Young Adult
Minister was given, beginning with an announcement in the church bulletin on March 28/29. The job will begin on July 1, 2009.
School-A written report was submitted. Registration
for next year is ongoing. So far there are 25
in the kindergarten. The open house on 2/4 was
very well attended. Some extracurricular
activities offered are Cooking Classes, Dancing, Ski Club, Bowling and a new Drama Club. Strategic planning goals will be presented to the
School Board on March 4th. The ziti
dinner was very successful and raised $1,724. During
Lent, the students will attend Stations of the Cross and collect food for St. Vincent de
Paul Society. They will have a Lenten Retreat
on April 8th.
Administration & Finance-A written report was submitted. The next Finance Council meeting will be on March
23. They will begin the budget process at that
time. Plans for an electronic funds transfer
system for weekly offerings will be discussed. There
are no plans to expand the parking lot at this time. The
sidewalk in front of the church will be repaired and sidewalks to the parking lot and
pavilion will be added.
Committee
Reports
Election Committee-Gloria Towle-Hilt,
Terri Bouchard and Taylor Pugliese volunteered to work on the Election Committee. Terri Bouchard, Carm Brooks, Charlie Bouchard, and
Dan Bolognino will complete their terms this year.
Pastor’s
Remarks— Lent is off to a good start. The
Ash Wednesday masses were well attended both here and at St. Gabriel’s.
There will be a joint meeting of St. Gabriel’s and St. Madeleine Sophie’s
pastoral councils tentatively in May.
We will learn more about the refugee resettlement plans in 6-8 weeks, possibly a
family from Somalia will be coming.
Closing
Prayer-Taylor Pugliese
Next meeting Monday,
March 30 at 7:30 in the Church Meeting Room.
ST. MADELEINE SOPHIE PASTORAL COUNCIL
2/2/2009 Meeting Minutes
Present: Fr. Jim Belogi, Deacon Earle Flatt, Dan Bolognino, Mike Murphy, Taylor Pugliese, Sue
Hanson, Anna Hartz, Julie Haynes, Mark Bolduc, Norm Miller, Joanne O’Hara, Terri
Bouchard, Charlie Bouchard, Teresa Kovarovic, Sr. Marilyn Hickey, Sr. Sheila Christensen,
Caroline Schafer, & Cathy Brennan.
Opening Prayer:
Mark Bolduc
Approval of Minutes
Accepted with corrections to
those present.
Additions to Agenda
Ministry Area Reports .
Christian Service A
written report was submitted.
Fr. Jim
discussed the Refugee Resettlement Plan that was explained by Sr. Marianne Comfort of
Catholic Charities at a meeting on Tuesday, January 26th. The primary refugees at this time are from Iraq and
Burma. It was felt that we would not be able
to receive refugees until after April at the earliest.
The cost is approximately $3,000-$5,000 for resettlement, and we already have
$2,000 from our previous resettlement. St.
Gabriel’s will be invited to work with us on this project. Fr. Jim felt that a core group of about 10 people
would be needed as well as others to assist with housing, furnishing, transportation, and
financial planning. A case manager from
Catholic Charities would also be working with the refugees.
Sandy Miller is working on a course outline for training for visitation ministers.
Caroline reported that more help is needed for the Salvation Army Ministry.
A blood drive is scheduled for Saturday, March 28th. The blood drive held in December was very
successful.
Pastor’s
Remarks— The Called To Be Church decisions were
announced. St. Gabriel’s and St.
Madeleine Sophie parishes will strengthen their linkage.
Fr. Belogi and Fr. Powhida will remain sacramental ministers for St.
Gabriel’s. The mass schedule will need
some adjusting, but no reduction in masses as long as Fr. Tunny, Fr. Belogi and Fr.
Powhida are still here. Additional parking
will be needed here at St. Madeleine Sophie’s.
Immaculate Conception in Schenectady will be closing.
St. Margaret of Cortona will become a mission of St. Joseph’s in Schenectady.
Fr. Jim has not gotten any formal nominations for replacing Sue Hanson as trustee. He is still accepting recommendations. The term is 1 year with renewal up to 6 terms.
Closing Prayer-Mark Bolduc
Next
meeting Monday, March 2 at 7:30 in the Church Meeting Room.
1/5/2009 Meeting Minutes
Present: Fr. Jim Belogi, Dan Bolognino, Gloria Towle-Hilt, Mike Murphy,
Taylor Pugliese, Sue Hanson, Mark Bolduc, Anna Hartz, Norm Miller, Joanne O’Hara,
Teresa Kovarovic, Sr. Marilyn Hickey, Sr. Sheila Christensen, Caroline Schafer,
& Cathy Brennan.
Opening
Prayer: Sr. Sheila
Approval of Minutes Accepted.
Additions to Agenda
Chair Remarks Dan commented that this will
be a busy year of change. The recommendations from Called To Be Church will be
coming later in January.
Ministry
Area Reports .
Faith Formation A written report was submitted. First Reconciliation
will be celebrated this Saturday at 11 am and Tuesday, January 13 at 7 PM. The High
School modules began today. Confirmation was held on December 2nd at 6 pm. The
earlier time seemed to encourage more people to attend the reception in the parish
center. The Rite of Sending Forth and Rite of Election for RCIA will be held on
March 1st. The Faith Formation Board met on December 15th. Laura Conroy has
accepted a position at Our Lady of Victory in Troy. After the Called to Be Church
final report has been received, further work will be done to fill the Youth Ministry
position. Fr. Jim explained the importance of a Youth Ministry Board to engage other
members of the parish.
School Teresa will give a report next month on strategic planning.
The Christmas concert was rescheduled for Thursday, January 8th at 6:30 pm in the church.
Liturgy Team Julie Haynes was absent. Fr. Jim reported that Advent
and Christmas went very well. All the liturgies were well attended. The
Liturgy Team will continue formation for all liturgy ministers this year.
Committee Reports
Time
& Talent--Dan gave a final report. Responses were up overall, with only
Prayer and Worship having slightly fewer responses. A written report was
submitted.
Pastor’s Remarks— The Called To Be
Church letter should be coming next week and will be read at the masses on January 17
& 18th. Implementation will be up to the parish leadership and could begin soon.
Fr. Jim explained the responsibilities of the trustees and asked for nominations to
replace Sue Hanson who has already served her term. A trustee must be a member of
the parish in good standing who is of legal age. Some business and organization
knowledge is helpful.
Closing
Prayer-Sr. Sheila
Next meeting Monday, February 2 at 7:30 in
the Church Meeting Room.
ST. MADELEINE SOPHIE
PASTORAL COUNCIL
11/3/08 Meeting
Minutes
Present:
Fr. Jim Belogi, Dan Bolognino, Gloria Towle-Hilt, Mike Murphy, Taylor Pugliese, Sue
Hanson, Julie Haynes, Mark Bolduc, Anna Hartz, Carm Brooks, Norm Miller, Gene Therriault,
Lisa Dorries, Caroline Schafer,& Cathy
Brennan.
Opening Prayer: Mike Murphy.
Approval of Minutes Accepted.
Additions to Agenda
Chair Remarks None
Ministry Area Reports .
Christian Service A
written report was submitted. Gloria did not
have reports on Respect Life, Visitation, or Bereavement ministries but will give updates
at a later time. The Men’s Association
will meet on 11/18. They are working on
getting bibles for the Confirmation class. Gloria
is very grateful for all the volunteers helping at St. John’s Welcome Table and
Twinning Group. The numbers of people served
has continued to increase. The Christ Child
Society had a recruitment tea on 10/22. They
will have a night of reflection on 11/17. Plus
50 continues to cook meals for St. John’s welcome table every other month. Hospitality on Sundays is going smoothly. They will meet in January to plan Welcome weekends
(3rd Sunday of the month) for next year. The
number of people served by the Salvation Army ministry continues to rise. Habitat for Humanity continues to work on the 5
houses on Emmet Street. Over 50 voter
registration cards and 60 absentee ballot forms were distributed. St. Vincent de Paul Society has 98 families on
their Thanksgiving list and 15 on the waiting list so far. The
Red Cross Blood Drive on Sept. 27th was very successful and more dates are
being planned.
Liturgy Team A written
report was submitted. They are continuing
formation for all liturgy ministers and will finalize the lector guidelines soon. They are planning an Evening of Reflection and will
invite St. Gabriel’s parishioners as well. Children
from the school and Faith Formation will decorate ornaments for the Jesse Tree this
Advent.
Committee Reports
Time &
Talent--Dan reported that
Time and Talent went very well this year. 358
forms were returned and there were 842 ministry sign-ups. A few forms are still coming in.
Parish Convening--Gloria Towle-Hilt, Laura
Conroy and Lorraine DeCuyper attended the convening. Bishop
Clark gave the keynote address. He conveyed a
message of hope and suggested focusing on Mary during Advent, a time of hope and
expectation. He reminded us to be aware of the
people’s pain and anxiety during this time of change.
Communication
Seminar--Steve Virgadamo will speak at a comprehensive communication seminar on
Tuesday, Nov. 4 from 7-9 pm in the parish center. This
is part of the strategic planning process that the school has been involved in for 18
months. All parish council members are invited
to attend.
Pastor’s
Remarks— Fr. Jim spoke
about Evangelization, and possibly mailing to new people in the area with respect to other
faith communities and other Catholic churches. There
is declining participation within many churches. The
Evangelical churches seem to have good membership but people generally only stay 5 years. Possibly a speaker could help us learn more about
evangelization.
Caroline and Fr. Jim attended the evening prayer and reception on Sunday for those
who worked on Called To Be Church. The Review
Committees are looking at the recommendations. Some
alternative recommendations have been sent out, but not in our planning group. The Bishop’s recommendations will come out in
January.
Closing Prayer-Gloria
Next meeting Monday,
January 5th at 7:30 in the Church Meeting Room.
ST. MADELEINE SOPHIE PASTORAL COUNCIL
10/6/08 Meeting Minutes
Present: Fr. Jim Belogi, Dan Bolognino, Gloria Towle-Hilt, Mike
Murphy, Taylor Pugliese, Mark Bolduc, Anna Hartz, Carm Brooks, Norm Miller, Theresa
Bouchard, Charlie Bouchard, Gene Therriault, Teresa Kovarovic, Sr. Marilyn Hickey, Sr. Sheila Christensen, Caroline
Schafer, Laura Conroy, & Cathy Brennan.
Opening
Prayer: Sr.
Sheila.
Approval of Minutes Accepted.
Additions to Agenda
Chair Remarks Dan thanked everyone for coming to the meeting
during this busy time of the year.
Ministry Area Reports .
Faith Formation A written report was submitted. Religious Education classes have begun. Children’s Liturgy of the Word started this
Sunday. RCIA sessions have also begun. There are 2 candidates from St. Madeleine Sophie. PARET is sponsoring a talk by Helen Moon on October
8th entitled “The Why’s, What, How’s and When’s of
Nurturing Adult Faith.”
Young Adult & Youth Ministry
A written report was submitted. Sixty youth participated in the 30 Hour Famine and
raised approximately $8500. The first Core
Team meeting was held on 9/29. Laura was
impressed with the commitment of the adults and youth who attended. She is planning a get-together for youth after the
7:30 pm Mass on 10/26. More adult leaders are
needed for the Confirmation Retreat Team which will meet on Sunday, October 12 from 5-7:15
pm.
School—A written report was submitted. The school marathon went very well. $7000 has been raised so far. The school is participating in Healthy Steps and
trying to reach their goal of 2000 miles. The
library and computer lab has been renovated.
Administration—Written report submitted. The Finance Council met on Monday, September 15th. Mike Murphy briefly discussed the parish financial
statement. The sidewalk project is the next
priority, then an expansion of the parking lot. The
Finance Council will disclose the financial statement on 10/25 & 10/26.
Committee Reports
Time &
Talent-Dan reported that the ministry fair went very well. Approximately 300 forms have been returned so far.
Pastor’s
Remarks—Fr. Jim thanked Dan and the Time and Talent Committee for their work on
the ministry fair. He encouraged members of
the council to attend the Parish Convening on October 25th at CBA. Copies of Today’s Parish Minister and an
article by Bishop Hubbard about evangelization were distributed. Hopefully the sidewalks will be completed this
fall. The review committee for Called To Be Church requested more details about the proposed linkage
between St. Madeleine Sophie and St. Gabriel’s. Annette
Brooks (PLD of St. Gabriel’s) and Fr. Jim wrote a more detailed explanation to help
address their concerns.
Closing
Prayer-Sr. Sheila
Next meeting Monday, November 3, 2008 at
7:30 in the south room of the parish hall basement.
ST. MADELEINE SOPHIE PASTORAL COUNCIL
6/2/08 Meeting Minutes
Present: Fr. Jim Belogi, Rocco Solimando, Dan Bolognino, Gloria Towle-Hilt, Kathy
DeLaMater, Earle Flatt, Cathy Golas, Janet DeMania, Mike Murphy, Taylor Pugliese, Mark
Bolduc, Anna Hartz, Carm Brooks, Norm Miller, Julie Haynes, Sue Hanson, Barbara Walch,
Theresa Bouchard, Charlie Bouchard, Teresa Kovarovic, Sr. Marilyn Hickey, Sr. Sheila
Christensen, Caroline Schafer, Laura Conroy, & Cathy Brennan.
Opening Prayer:
Approval of Minutes Accepted.
Additions to Agenda Welcome to new members of the pastoral council, Mark Bolduc,
Norm Miller, Anna Hartz and Taylor Pugliese. Thank you to Kathy DeLaMater, Cathy Golas,
Rocco Solimando, and Janet DeMania who have completed their terms on the Pastoral Council.
Kathy DeLaMater reminded everyone that any changes to the sign-up forms for Time and
Talent should be given to Dan Bolognino.
Chair Remarks Rocco thanked everyone for the opportunity to serve as chair and for
their efforts during the year.
Ministry Area Reports
:
Faith Formation-- A written report was submitted. Sr.
Sheila added that Vacation Bible School will be held from July 14-18, and that Carolyn
Kelly has all the volunteers she needs to run the program. Laura updated the council on
the Young Adult Supper on Sunday. Brian Slezak attended and gave the group information
about the Frassati Society.
Christian Service—A Christian Service meeting is scheduled for this Wednesday.
There is a Red Cross blood drive this July. St. Madeleine Sophie parish will sponsor a
blood drive in the fall. Applications to register to vote are available at the information
counter. More information will be in the bulletin. Denise Field and Joan Santilli have
volunteered to run the twinning cooking for Julie Breedlove who will be stepping down. Fr.
Powhida is looking for more visitation ministers for the homebound and those in the
hospital.
Administration—A written report was submitted. Mike Murphy reviewed the budget
and answered questions. He reported that the average ordinary offering has increased,
although there has been less use of the yellow envelopes. He explained that the parish
maintenance fund is a saving account that is used for large maintenance projects such as
the repair of the parish hall roof and sealing of the parking lot.
Called to be Church—Fr. Jim told the pastoral council that the deadline for
recommendations is June 30, but the recommendations are not yet finalized. The core team
will meet on Wednesday at 7 pm at OLA. It is expected that the following recommendations
will be made: 1.) linking to merge OLA and Immaculate Conception 2.) linking Our Lady of
Fatima in Delanson with OLA 3.) closing of St. Margaret of Cortona . and 4.) linking or
merging St. Madeleine Sophie and St. Gabriel. Five masses will probably be recommended (3
at St. Madeleine Sophie and 2 at St. Gabriel’s).
Committee Reports
Discernment-Gloria felt that the discernment was very successful. The entire
process took approximately 7 weeks. The actual discernment was about 2 hours long. Any
suggestions can be emailed to Gloria. Members of the pastoral council felt that
discernment was a very good process. Some felt that discernment should always be used
instead of elections. Some felt that elections gave the parishioners more say and that
many people didn’t really understand the discernment process. It was felt that
parishioners needed to have more information during discernments as well as elections.
Pastor’s Remarks—Fr. Jim spoke briefly about the Bishop’s Appeal.
There have been 555 responses received but we haven’t reached our assessment yet. He
thanked the members of the council who have completed their term as well as those who were
newly discerned.
Closing Prayer-Janet DeMania
Election Results—Dan Bolognino, Chair and Gloria Towle-Hilt, Vice Chair.
Next meeting Monday, September 8, 2008 at 7:30 in the church meeting
room.
Materials for the meeting should be given to Cathy Brennan by Wednesday,
September 3.
ST. MADELEINE SOPHIE PASTORAL COUNCIL
5/5/08 Meeting Minutes
Present: Fr. Jim Belogi, Rocco Solimando, Dan Bolognino, Gloria Towle-Hilt, Kathy
DeLaMater, Earle Flatt, Cathy Golas, Janet DeMania, Mike Murphy, Julie Haynes, Sue
Hanson,Teresa Kovarovic, Sr. Marilyn Hickey, Sr. Sheila Christensen, Laura Conroy, &
Cathy Brennan.
Opening Prayer: Laura Conroy
Approval of Minutes Accepted.
Additions to Agenda None
Chair Remarks None.
Ministry Area Reports .
Liturgy Team-- Julie Haynes reported that at the last Liturgy Team meeting they
evaluated Lent and Easter and the team felt that things went well. The Graduation mass is
scheduled for June 8 at 11:30 AM. Commissioning of eucharistic ministers will be at masses
on May 24/25.
Called to be Church—Members of the Pastoral Council felt that the parish-wide
meeting went very well although the attendance could have been better (110 people
attended). Fr. Jim said that the Called to be Church core meeting will be on Wednesday,
May 7th. It is hoped that the Administration Committee will be ready to present
their recommendations at that time. The option of linkage to merger with OLA and
Immaculate Conception is a strong possibility. Linking Our Lady of Fatima in Delanson with
OLA is also being considered. The status of St. Margaret of Cortona has not been resolved.
The possibility of linking or merging St. Madeleine Sophie and St. Gabriel is being
explored. The pros and cons of linking versus merging were discussed. The Bishop, his
staff and a committee will review all recommendations.
Committee Reports
Discernment-Gloria reported that 13 nominations were received, and 9 people
accepted. There are 4 positions open for at large representatives. Discernment will be
held on May 21st from 7-9 PM. Mike Murphy will prepare a bulletin announcement
and Dan Bolognino will write prayers of the faithful.
Pastor’s Remarks—Fr. Jim spoke about the Bishop’s Appeal. The
response was very good for the 1st week with a little under half of the
assessment coming in. The second week had 161 additional responses for a total of 406
responses so far. Our assessment is up from last year ($102,000). First Communion will be
held this Saturday, May 10th at 9 AM and 11 AM. There are 123 children
receiving their first eucharist.
Closing Prayer-Laura Conroy
Next meeting Monday, June 2, 2008 at 7:30 in the church meeting room.
Materials for the meeting should be given to Cathy Brennan by Wednesday,
May 28.
ST. MADELEINE SOPHIE PASTORAL COUNCIL
2/4/08 Meeting Minutes
Present: Fr. Jim Belogi, Rocco Solimando, Dan Bolognino,
Janet DeMania, Mike Murphy, Julie Haynes, Carm Brooks, Sue Hansen, Terri Bouchard, Charlie
Bouchard, Teresa Kovarovic, Caroline Schafer, & Cathy Brennan.
Opening Prayer: Sue Hansen
Approval of Minutes Accepted.
Additions to Agenda None
Chair Remarks Rocco reminded Pastoral Council members to submitted
pictures to the rectory or call him to take their picture if their picture was not on the
bulletin board.
Ministry Area Reports .
Liturgy Team A written report was submitted. Julie Haynes added
that the Liturgy Team was preparing for Lent and Easter and will meet again next Tuesday.
She mentioned that the Stations of the Cross with Clowns will be at St. Madeleine Sophie
Church on February 29th at 7:30 PM.
Called to be Church—Cathy Golas and Earle Flatt were at
subcommittee meetings and unable to attend the pastoral council meeting. Fr. Jim explained
how the planning groups have been broken down into subcommittees: Administration,
Christian Service, Prayer and Worship and Faith Formation. Sue Hansen is on the Christian
Service subcommittee. She spoke about the Frassati Society which is a social and Christian
service group for single people in their 20’s and 30’s. Brian Slezak from St.
Margaret of Cortona is trying to get more people involved in it. There will be a
communication planning meeting for Called to Be Church at St. Clare’s on February 13th.
Preliminary recommendations are due on April 15th and final recommendations
will be due in June. (See report below.)
Committee Reports
Discernment-Committee will report next month. Mike Murphy agreed to
join the committee.
Pastor’s Remarks—No remarks.
Closing Prayer-Sue Hansen
Next meeting Monday, March 3, 2008 at 7:30 in the parish hall
basement, south side.
Materials for the meeting should be given to Cathy Brennan by
Wednesday, Feb. 27.
Called to be Church report from Cathy Golas received after
pastoral council meeting:
We had a prayer ceremony at St Gabriel's to begin the planning process
among the parishes. Many folks are struggling with the implications of what we are
about to do--the meeting was very productive as facilitated by Fr Cebula of OLA
The large group from Called to Be
Church is now breaking down into committees in order to start making recommendations to
the large planning group. Each parish has at least 2 representatives on each of the
committees. Fr. Jim asked Srs. Marilyn and Shelia to serve on the faith
committee--Paul Doyle and I are also on that committee. Other topics are administration
(pastors, finance folks), life long faith formation( including Catholic Schools) , and
social justice. At our Feb meeting, we are to start giving the recommendations from
each committee to the general large group and by April have a much firmer plan ready to
present to the diocese.
Since the diocese is encouraging closure then merger then linkage, some
folks are disturbed by that paradigm. Considering the parishes in our group, we are
doing pretty well--but inner city parishes will really be under pressure to reconfigure.
I think a lot of what our planning groups do will be to try to have our
parishes work more closely together, consolidate programs in parishes, etc. The
biggest issue remains the sacramental ministry, as we will only have 3 priests for 5
parishes in the next few years.
1/7/08 Meeting Minutes
Present: Fr. Jim
Belogi, Rocco Solimando, Dan Bolognino, Cathy Golas, Kathy DeLaMater, Julie Haynes, Carm
Brooks, Sue Hansen, Terri Bouchard, Charlie Bouchard,
Gloria Towle-Hilt, Caroline Schafer,
Earle Flatt, Sr. Sheila Christensen, Sr. Marilyn Hickey, & Cathy Brennan.
I.
Opening
Prayer: Earle Flatt
II.
Approval of Minutes Accepted.
III.
Additions to Agenda
Add Discernment.
IV.
Chair Remarks Rocco commented that the Pastoral Council
pictures on the bulletin board needed to be updated and he volunteered to take pictures of
the members with his digital camera.
V.
Ministry Area Reports .
A.
Faith Formation A
written report was submitted. First Reconciliation will be celebrated this Tuesday,
Jan. 8th at 7 PM and Saturday, Jan. 12th at 11 am. 121 children are scheduled to receive this
sacrament. On Jan. 16th, there will
be a meeting for parents of children who will be celebrating First Communion this year. PARET will be offering a 6 week bible study course
called Food From Heaven during Lent. Liturgies for the Religious Education classes will
be held on Jan. 22 at 7:30 pm for grades 6-8 and Jan. 31 at 5:15 pm for grade 1-8. On Jan. 26th, children will assist with
the 4 pm liturgy.
B.
Liturgy Team Will report next
month.
C.
Christian Service-A written report
was submitted. The St. Vincent de Paul Society did a great job distributing Christmas food
baskets and gifts to 120 families in need. Gloria
will contact the League of Women Voters to organize voter’s registration in the
spring. She was able to sign up 21 blood
donors for the Blood Drive next week. Fr. Jim
requested that she contact the Community Caregivers to speak sometime in the spring.
VI. Called to be Church—Cathy Golas said
that they received their binders and will be reviewing the material. The local planning groups will be looking into ways
to merge, link or close parishes. There will
not be any stand alone parishes; all parishes will be linked or merged with another
parish. The five parishes in our planning
group will have only 3 priests. A draft is due
on April 15 and the complete report due on June 30. All
the material can be found on the diocesan website. The
article “I Need Your Help” from the America magazine was distributed. The next Called to be Church meeting will be on
Jan. 16th at 6:30 PM at St. Gabriel’s Church.
VII. Committee Reports
A.
Time &
Talent—A
written report was submitted. Kathy DeLaMater
gave her final report. The ministry
sign-up numbers remained basically the same as last year.
The Faith Formation Board will discuss whether or not to continue with a separate
sign-up weekend for next year. The Wednesday
Faith Sharing group would like to be included on the sign-up sheet under Prayer and
Worship. Dan Bolognino will chair this
committee next year.
B.
Discernment-Gloria Towle-Hilt
distributed a draft timetable for discernment. Rocco
Solimando, Terri Bouchard, and possible Carm Brooks will work on this committee.
VIII.
Pastor’s
Remarks—Christmas was
beautiful and went very well. Attendance was
good at all 5 masses, with the 4 PM mass being the most overcrowded.
IX.
Closing Prayer-Earle Flatt
Next meeting Monday, February 4, 2008 at 7:30 in the Church Meeting Room.
Materials for the
meeting should be given to Cathy Brennan by Wednesday, Jan. 30.
ST. MADELEINE SOPHIE PASTORAL COUNCIL
11/5/07 Meeting Minutes
Present: Fr. Jim Belogi, Rocco Solimando, Dan Bolognino, Mike Murphy, Cathy Golas,
Kathy DeLaMater, Janet DeMania, Julie Haynes, Carm Brooks, Gene Therriault, Barbara Walch,
Terri Bouchard, Lisa Dorries, Gloria Towle-Hilt, Caroline Schafer, Earle Flatt, Teresa,
Laura Conroy, & Cathy Brennan.
Opening Prayer: Carm Brooks
Approval of Minutes Accepted.
Additions to Agenda Add Christian Service report.
Chair Remarks Rocco welcomed Lisa Dorries to the Pastoral Council meeting and
thanked her for chairing the Hospitality Committee.
Ministry Area Reports .
- Christian Service
A written report was submitted. The Plus 50 dinner was well
attended. Pulpit announcement at mass has helped attendance. A certificate of appreciation
was presented to SMS Salvation Army Ministry for their commitment to the hungry of our
community. Approximately 140 meals are being served each service date. A few more helpers
are needed.
- Faith Formation-
A written report was submitted. Confirmation will be held on
December 3 at 7 PM. The Afternoon of Reflection for 11th graders as well as the
confirmation retreats all went very well. Laura spoke about youth from our parish
volunteering at the Ft. Hunter Fire Department. Several youth helped with the Harvest
Dinner and Halloween party and will help with Breakfast with Santa. Many youth have also
volunteered to help with the Thanksgiving baskets here at SMS. Laura, Abby, Colin, and Deb
Kizer will attend the National Catholic Youth Conference in Columbus this week. Abby and
Colin designed a tee shirt that will be worn by youth from our diocese.
- Faith Formation-School
-A written report was submitted. $12,000 was raised at the
marathon and fun day this year, and approximately $3,000 was raised at the craft fair. The
school children will be collecting food for the Thanksgiving baskets again this year. A
strategic planning committee has been formed which will create a 5-year plan for the
school.
VI. Called to be Church—Cathy Golas and Sue Hanson attended the meeting with
the Bishop. The meeting was well attended, and the Bishop was able to answer many
questions and concerns. The next meeting will be on 11/29 at 7 pm at St. Clare’s
Church in Colonie.
Earle explained that prayer will be the focus for the next Called to Be Church
meetings. In January, they will plan what will be recommended to the Bishop. (There is no
meeting in December.) Parish meetings will be set up in January to inform and involve
parishioners.
VII. Committee Reports
A. Time & Talent—Kathy DeLaMater reported that the ministry fair went very
well. 337 forms were returned with 805 total ministry sign-ups. 139 people signed up for 1
ministry, 82 people signed up for 2 ministries and 2 people signed up for 10 ministries.
She will give a final report in January.
B. Hospitality Committee—Lisa Dorries gave a brief report. There are
presently 38 people on the committee. She is working on an updated list. Lisa and Sandy
Bilka are calling new parishioners each month to welcome them to our parish. No welcome
receptions have been set up yet, but will be held on the 3rd Sunday of each
month.
VIII. Pastor’s Remarks— The St. Vincent de Paul Society has started
preparing for Thanksgiving. The letters have gone out and responses are coming back. St.
Vincent de Paul Society will help 50 families at St. Luke’s with Christmas baskets
& gifts. The Jesse tree will be decorated with ornaments colored by children of the
parish. Fr. Jim explained the challenge of getting people involved in the sacramental life
of the church; some are involved in only Faith Formation or CYO. The introduction of
bringing the religious education classes to mass was very well received. The schedule for
Christmas masses will remain the same as last year-vigil masses at 4 and 7 PM, midnight,
9:30 and 11:30 AM on Christmas day. The integration of masses with St. Gabriel’s
church is going well. They have reduced their mass schedule to 3 masses (5 pm on Sat. and
8:30 & 10:30 am on Sun). Our mass schedule will remain the same.
- Closing Prayer-
Carm Brooks
Next meeting Monday, January 7, 2008 at 7:30 in the Church Meeting
Room.
Materials for the meeting should be given to Cathy Brennan by
Wednesday, Jan. 3.
ST. MADELEINE SOPHIE PASTORAL COUNCIL
10/1/07 Meeting Minutes
Present: Rocco Solimando, Dan Bolognino, Mike Murphy, Cathy Golas, Kathy DeLaMater,
Janet DeMania, Julie Haynes, Carm Brooks, Sue Hanson, Gene Therriault, Caroline Schafer,
Earle Flatt, Teresa, Sr. Marilyn Hickey, Sr. Sheila Christensen, Laura Conroy, & Cathy
Brennan.
Opening Prayer: Cathy Brennan
Approval of Minutes Accepted.
Additions to Agenda No additions
Chair Remarks Rocco was very pleased that Lisa Dorries has volunteered to chair the
Hospitality Committee. He wants to be sure to invite her to pastoral council meetings.
Ministry Area Reports .
- Christian Service
The Plus 50 dinner was well attended. St. Vincent de Paul Society
will help 50 families at St. Luke’s with Christmas baskets & gifts. The Advent
tree will be decorated with ornaments colored by children of the parish. Names of
homebound parishioners will be on the ornaments so that they can receive Christmas cards.
- Faith Formation-School
- A written report was submitted. School resumed on Sept. 4
with an enrollment of 201 children in pre-kindergarten through Grade 5. The six new
faculty members are off to a good start. The Marathon was held on Saturday, Sept. 22. The
goal was $10,000 and the pledges are still coming in.
- Administration
The financial statement was distributed to the Finance Council and
reviewed. See attached report. Mike explained that the loan balance was going down as
planned. He explained that on line 36 (Diocesan Assessment) the number had dropped due to
lower assessment.
VI. Called to be Church—The next focus of Time and Talent will be Prayer and
Worship. It has been a challenge getting information to the parishioners. More work should
be done in this area. Soon there will be 3 priests for the 5 parishes. The five parishes
of the planning group are hoping to plan some events together. OLA is hosting a music
program for kids from all 5 parishes.
VII. Committee Reports
A. Time & Talent—Kathy DeLaMater reported that the ministry fair went very
well. Dan Bolognino will be the chairperson for Time and Talent next year.
VIII. Pastor’s Remarks—The school and Faith Formation programs have
begun and are running smoothly. Registration for CYO basketball is in progress and the
scouts have started again. Fr. Tunny has moved into the rectory at St. Gabriel’s and
he will be more available for masses. St. Gabriel’s will be changing their mass
schedule but the mass schedule at St. Madeleine Sophie will remain the same.
- Closing Prayer-
Cathy Brennan
Next meeting Monday, November 5, 2007 at 7:30 in the Parish Hall.
Materials for the meeting should be given to Cathy Brennan by
Wednesday, Oct. 31.
ST. MADELEINE SOPHIE PASTORAL COUNCIL
9/10/07 Meeting Minutes
Present: Rocco Solimando, Dan Bolognino, Mike Murphy, Cathy Golas, Kathy DeLaMater,
Janet DeMania, Julie Haynes, Carm Brooks, Sue Hanson, Gene Therriault, Caroline Schafer,
Earle Flatt, Laura Conroy, & Cathy Brennan.
Opening Prayer: Dan Bolognino
Approval of Minutes Accepted.
Additions to Agenda No additions
Chair Remarks Rocco thanked everyone and read the responsibilities of the pastoral
council from the bylaws. Dan said he was happy to serve the parish and eager to meet the
challenges ahead.
Ministry Area Reports .
- Liturgy Team Julie Haynes submitted a written report. She also commented that the
Liturgy Team will continue formation for liturgical ministers this year with a priority on
altar server training. They will look for opportunities to work with the other parishes in
our planning group such as communal reconciliation. Easter is early this year (March 28th)
so planning for Lent and Easter will begin early. The Liturgy Team is planning for the
Time and Talent Weekend.
Christian Service No report.
Faith Formation Religious education classes start on September 25th.
Confirmation will be on December 3rd this year and the confirmation retreats
are scheduled for 10/13 in the parish center and 10/26-28 at Camp Pinnacle. Laura is
working on 30 Hour Famine planning. 85 kids signed up. Their goal is to raise $20,000.
Faith Formation-School- Janet DeMania said the ice cream social for SMS school families
on Friday, September 7th was very well attended. There are several new teachers
at the school and the enrollment is very good.
Administration Mike Murphy reported that the Finance Council will be working on
finalizing the financial statement next week. The budgeted amount for weekly contributions
was raised to $12,100 beginning in July. Caroline told the council about projects that
have been completed over the summer: new roof for the parish hall, painting of the
basement wall opposite the kitchen area, old carpeting pulled up, and new tile laid in
basement room. The new petitions have arrived for the parish hall to replace the wobbly
ones.
VI. Called to be Church—Cathy Golas commented how nice
it was to meet the people from the other parishes in our planning group. The July and
August meetings concentrated on service ministries; Catholic Charities, Campaign for Human
Development, prison and nursing home ministries. Earle spoke about deacons visiting the
area nursing homes and mentioned that Fr. Powhida had set up services at the group home on
Western Avenue. In the next few months, the planning groups will focus on the sacramental
life of the church and leadership and then church administration.
There was discussion about how information from the
planning groups can be communicated to parishioners. Some suggestions were: pulpit
announcements, use of the bulletin, mailings, and posting information to the website.
VII. Committee Reports
A. Time & Talent—Kathy DeLaMater reported that the printing for the mailing is
being done. She has speakers for all the masses for 9/22-9/23, and the bulletin and pulpit
announcements have been written. Someone is needed to chair this committee next year.
B. Hospitality—The new Hospitality chairperson is Lisa Dorries. All the welcome
folders have been completed.
VIII. Closing Prayer-Dan Bolognino
Next meeting Monday, October 1, 2007 at 7:30 in the Church Meeting Room.
Materials for the meeting should be given to Cathy Brennan by Wednesday,
Sept. 26.
ST. MADELEINE SOPHIE PASTORAL COUNCIL
6/4/07 Meeting Minutes
Present: Cathy Golas, Mark Weick, Stephanie Weick, Gloria Towle-Hilt,
Rocco Solimando, Colin Kizer, Kathy DeLaMater, Julie Petti, Janet DeMania, Joanne
O’Hara, Julie Haynes, Terri Bouchard, Charlie Bouchard, Carm Brooks, Dan Bolognino,
Sue Hanson, Teresa Kovarovic, Caroline Schafer, Sr. Marilyn Hickey, Sr. Sheila
Christensen, Earle Flatt, Fr. Belogi, Laura Conroy, & Cathy Brennan.
- Opening Prayer:
Rocco Solimando
- Approval of Minutes
- Additions to Agenda
Welcome to new pastoral council members. Christian Service
Report was added.
- Committee Reports:
Christian Service Gloria Towle-Hilt provided a written report. Plus 50 club reported a
dwindling number of people attending the dinners. Deficit of $85 for dinner in May.
Pastoral Council members suggested better communication about the dinners as well as
inviting residents of the Omni and Leo O’Brien Apartments. Gloria said that the
numbers of people being served at St. John’s is up, and that the Twinning Group will
be cooking this month. Fr. Powhida has 7 new Eucharistic ministers for the homebound and
nursing home residents.
By-Laws Amendment Rocco presented a proposal for the by-law amendment which added
between the ages of 15 and 18 to "one elected at large youth representative" in
Article 4 Section 1. It was approved by the council.
- Ministry Area Reports
Finance Council Julie Petti reported that the Finance Council is planning to meet in
June to finalize the budget. The weekly collections are down somewhat but overall expenses
are up, especially health insurance. In October the Finance Council will present the
budget to the parish.
Faith Formation-School- Janet DeMania spoke about the Holy Communion breakfast on
May 10th and the donation of the leftover food to Catholic Charities AIDS
Services, 19 North College St. in Schenectady, phone 381-1767 or Diane at 381-1782.
- Called to be Church—
Fr. Jim explained about the ongoing meetings discussing
Faith Formation for Youth and Adults, and the group’s agreement about the challenge
of getting more people involved and the need to use media and technology more effectively.
He discussed the use of the intergenerational program in some of the smaller parishes. The
June meeting will be here at St. Madeleine Sophie.
When Fr. Markert retires in July, Fr. Belogi, Fr. Powhida, and Fr. Tunny will cover St.
Gabriel’s daily and weekend masses as well as funerals and weddings. Fr. Belogi and
Fr. Powhida met with Annette Brooks, St. Gabriel’s new parish life director recently.
Starting July 9th, Mass will be at 9 AM on Monday and 7 AM on Tuesday mornings
at St. Gabriel’s.
- Selection of New Chair and Vice Chair
—Rocco Solimando was elected as the new
Chair and Dan Bolognino as the new Vice-Chair.
- Closing Prayer-
Rocco Solimando
Next meeting Monday, September 10, 2007 at 7:30 in the Church Meeting Room. Materials
for the meeting should be given to Cathy Brennan by Wednesday, Sept. 5.
ST. MADELEINE SOPHIE PASTORAL COUNCIL
5/7/07 Meeting Minutes
Present: Cathy Golas, Mark Weick, Stephanie Weick, Gloria Towle-Hilt, Rocco Solimando,
Colin Kizer, Mike Murphy, Kathy DeLaMater, Janet DeMania, Gene Therriault, Joanne
O’Hara, Caroline Schafer, Sr. Marilyn Hickey, Sr. Sheila Christensen, Earle Flatt,
Fr. Belogi, Laura Conroy, & Cathy Brennan.
Opening Prayer: Joanne O’Hara
Approval of Minutes
Additions to Agenda Kathy DeLaMater reminded us of the Faith Formation Time and
Talent in June and upcoming Time and Talent in September.
Committee Reports .
- Election Committee
. On May 2nd, members of the election committee and
pastoral council met with nominees to answer questions and work on bio’s for the
election. 23 nominations were received. Nine adults accepted the nomination: Dan
Santandrea, Dan Bolognino, Deb Kizer, Teresa Bouchard, Marian Goard, Carm Brooks, Anna
Hartz, Stephen Dunham, and Norm Miller. Five youth are also running: Danielle Freeman,
Diana Weaver, Colin Kizer, Jonathan Cotugno, & Charlie Bouchard. A new timeline for
the election was distributed. There will be a bulletin insert this weekend.
- Discernment Amendment
Rocco presented a draft of the amendment. The use of the word
"adult" in the amendments was discouraged. It was felt
"youth" should be defined to include those between the ages of 15-18. There was
discussion about whether or not the parish was ready to have discernment every year. Some
felt it was important to have elections so as not to disenfranchise some parishioners. All
agreed that we should be doing more to educate parishioners about the discernment process.
It was generally felt that we should keep the procedure the same and continue to teach
parishioners about discernment.
V. Ministry Area Reports
- Faith Formation A written report was submitted. Sr. Marilyn reported that an
anonymous donor had bought St. Madeleine Sophie statues for each child in First Communion
as well as the people in the RCIA program. She also reminded the council of Sr. Jean
Roche’s presentation on May 22. Sr. Jean recently spoke at St. Clare’s Hospital
and was very well received.
Pastor’s Remarks—Fr. Jim explained that
permission has been received from the chancellor to proceed with sidewalks along Carman
Road.
Closing Prayer-Joanne O’Hara
Next meeting Monday, June 4, 2007 at
7:30 in the Church Meeting Room.
Materials for the meeting should be given to Cathy Brennan by
Wednesday, May 30.
ST. MADELEINE SOPHIE PASTORAL COUNCIL
4/16/07 Meeting Minutes
Present: Cathy Golas, Mark Weick, Stephanie Weick, Gloria Towle-Hilt,
Rocco Solimando, Julie Haynes, Colin Kizer, Mike Murphy, Kathy DeLaMater, Sue Hanson,
Janet DeMania, Gene Therriault, Joanne O’Hara, Anita Cenci, Teresa Kovarovic,
Caroline Schafer, Earle Flatt, Fr. Belogi, Laura Conroy, & Cathy Brennan
- Opening Prayer: Kathy DeLaMater
- Approval of Minutes
- Additions to Agenda Hospitality Committee report
- Committee Reports .
- Hospitality Stephanie Weick passed around a completed welcome packet. She hopes to
assembly about 20 packets.
- Election Committee Before mass this weekend, members of the pastoral council will make a
brief announcement about the nominations. The ushers will distribute the nomination forms
at mass. Mike, Rocco, and Gloria will meet on Wednesday and call the nominees. On May 2nd,
members of the election committee and pastoral council will meet with the nominees to
answer questions.
- Discernment Amendment Rocco will work on a draft of the amendment and Gloria and Mike
will review it before presenting to the pastoral council.
V. Ministry Area Reports
- Finance Council—Mike reported that the Finance Council is working on the budget. At
the finance council meeting, there was discussion about starting sacrificial sharing again
as well as internal controls for weekend collection procedures and CYO activities.
- Liturgy Team—Julie said the liturgy team felt that Lent and Easter went very well.
The Triduum was well attended. Morning prayer during Holy Week was well received. Only
Stations on Good Friday were not as well attended as anticipated (perhaps needed to be
better publicized). The Art and Environment Team led by Anita Cenci and Linda Tegiacchi
did a great job decorating the church. Thank you to Stephanie and Mark Weick for the
wonderful reception after the Easter vigil mass.
- Called to BE Church—Cathy Golas explained that the discussion at the pastoral
planning meeting this Wednesday will focus on faith formation for ages 6-18. The meetings
for April, May and June will be here at St. Madeleine Sophie. Earle is working on bulletin
inserts to summarize the discussions at the meetings. There was discussion about the faith
formation for ages 1-5 which was the topic of the last pastoral planning meeting. Many
mentioned the post baptismal letters that are sent out to parents at 6 mos., 1 year, 2
years and 3 years after baptism. Family meals and more "play time" were
mentioned as important aspects to faith formation. Gloria suggested that next year we
focus on family, perhaps have each ministry work on the goal of engaging families.
Laura mentioned the gap between confirmation and young adult activities. It was
suggested that age group be surveyed to see what they need. Colin thought that youth would
be interested in a teen mass with youth music.
- Pastor’s Remarks—Fr. Jim explained that we have to put in sidewalks along
Carman Road. A letter has been sent to the chancellor and estimates have been obtained.
Bishop’s Appeal starts on May 5th. The diocesan assessment has increased
to $98,000 this year.
The 30 Hour Famine has been rescheduled for Sept. 14/15.
- Closing Prayer-Laura Conroy
Next meeting Monday, May 7, 2007 at 7:30 in the Church Meeting Room.
Materials for the meeting should be given to Cathy Brennan by Wednesday,
May 2.
ST. MADELEINE SOPHIE PASTORAL COUNCIL
3/5/07 Meeting Minutes
Present: Cathy Golas, Gloria Towle-Hilt, Julie Haynes, Joanne
O’Hara, Caroline Schafer,
Earle Flatt, Fr. Powhida, Fr. Belogi, Laura Conroy, & Cathy Brennan
- Opening Prayer
- Approval of Minutes
- Additions to Agenda
- Committee Reports .
- Hospitality
Committee--No report.
- Election Committee—
Gloria Towle-Hilt distributed a packet of election
information which included an election timeline, pulpit announcements, nomination form,
candidate profile, and usher notice. Pastoral council members read the materials and
suggested a couple of changes to the draft. Nomination forms will be in the pews April
21/22 and election ballots will be in the pews on May 12/13.
- Ministry Area Reports
- Prayer and Worship—Julie reported that the training of the ushers is completed.
Training for lectors at the 4 PM masses has begun. The Lenten theme is: Tempted, broken,
healed, redeemed>Salvation. The scrutinies will be read at the 9:30 AM masses only.
Fr. Jim thanked Joanne O’Hara for 12 years of service leading the Art and Environment
Committee.
- Faith Formation
—A written report was submitted.
- New Business-Possible amendment to bylaws
—It is too late to amend the
bylaws for this year’s election but work should be done now to amendment the bylaws
for next year. Gloria will check with Rocco to see if he would be interested in drafting
an amendment.
- Called to BE Church—Fr. Jim commented that the discussions at the last
Called to BE Church were very positive and seemed to flow better. They broke up into three
groups and each group discussed an area of evangelization and then reported back to the
larger group. The three areas were: 1. Generating enthusiasm for faith, 2. Hospitality and
Welcoming, and 3. Creating opportunities for gospel values in society (social justice).
Suggestions for generating enthusiasm included a televised retreat led by the bishop, more
family activities, and better preaching.
- Closing Prayer-
Next meeting Monday, April 16, 2007 at 7:30 in the Church Meeting Room.
Materials for the meeting should be given to Cathy Brennan by Wednesday,
April 11.
ST. MADELEINE SOPHIE PASTORAL COUNCIL
2/5/07 Meeting Minutes
Present: Cathy Golas, Mark Weick, Stephanie Weick, Gloria Towle-Hilt,
Rocco Solimando, Julie Haynes, Colin Kizer, Mike Murphy, Sue Hanson, Janet DeMania, Joanne
O’Hara, Teresa Kovarovic, Caroline Schafer, Sr. Marilyn Hickey, Sr. Sheila
Christensen, Earle Flatt, Fr. Powhida, Fr. Belogi, Laura Conroy, & Cathy Brennan
- Opening Prayer:
Laura Conroy
- Approval of Minutes
- Additions to Agenda
- Committee Reports
.
A. Hospitality Stephanie Weick has been gathering material for the welcome
packets and will be assembling them soon. She introduced the idea of greeters at every
mass and possibly welcome committee members available at every mass. She will continue
working on the packets and bring a completed one to the next meeting.
V. Ministry Area Reports
- Finance Council—No report.
- Christian Service-
Gloria Towle-Hilt distributed a written report. Some highlights
were: Men’s Association will give only 2 scholarships this year, St. John’s
Welcome Table will resume on the fourth Saturday of each month, concern that attendance at
the Plus 50 dinners is dwindling and has not been covering the cost of the meal, and 2007
public policy forum will be held on March 13th at the Empire State Plaza
Convention Center. Fr. Powhida discussed visiting the sick and homebound and ministry to
the group home on Western Avenue.
VI. New Business-Election Committee—The
pastoral council bylaws indicate that elections are held on odd years and discernment on
the
even years. Gloria Towle-Hilt, Mike Murphy, and Rocco Solimando volunteered to work on the
election committee and will meet soon.
Nominations will be submitted by the April meeting.
- Old Business—Called to BE Church—
Deacon Flatt reported that the
last meeting was basically to get to know the other parish
members and review of church
profiles. Next meeting will focus on evangelization.
- Closing Prayer-Laura Conroy
Next meeting Monday, March 5, 2007 at 7:30 in the Church Meeting Room.
Materials for the meeting should be given to Cathy Brennan by
Wednesday, Feb. 28.
ST. MADELEINE SOPHIE PASTORAL COUNCIL
1/8/07 Meeting Minutes
Present: Cathy Golas, Mark Weick, Stephanie Weick, Gloria Towle-Hilt, Rocco Solimando,
Colin Kizer, Mike Murphy, Kathy DeLaMater, Sue Hanson, Janet DeMania, Joanne O’Hara,
Teresa Kovarovic, Caroline Schafer, Sr. Marilyn Hickey, Sr. Sheila Christensen, Earle
Flatt, Fr. Powhida, Fr. Belogi, Laura Conroy, & Cathy Brennan
Opening Prayer: Stephanie Weick
Approval of Minutes
Additions to Agenda Hospitality Committee Report
Committee Reports .
- Time and Talent Written report submitted. Kathy DeLaMater reported an increase in number
of Time and Talent forms returned. More people seem to understand that they should send
in a form to recommit to a ministry. The brochures were up-to-date and displays were
great. Kathy volunteered to chair the Time and Talent Committee for one more year.
B. Hospitality - Stephanie Weick reported that the committee met in
December. They plan to have Welcome packets available after every mass. They are planning
to have the Newcomer Reception during the Time and Talent weekend. Stephanie requested
updated brochures for the Welcome packets.
V. Ministry Area Reports
- Faith Formation - Written report submitted. There were three reconciliation
services held for the children in elementary religious education classes during Advent.
First Reconciliation will take place on Tuesday, Jan. 16 at 7 PM and Saturday, Jan. 20 at
11 AM. A meeting for second grade parents will be held on Wednesday, January 24th
to discuss First Eucharist. Confirmation was held on Nov. 27.; 85 teenagers and 6 adults
were confirmed. RCIA is going well. PARET is planning a 6 week program during Lent and
possibly a presentation dealing with bereavement and/or end of life issues. Diocesan Youth
Conference was held on Nov. 10/11. Three youth from our parish attended. Confirmation
retreat was held on 1/6 with 32 tenth graders in attendance. Laura has several events
planned including Bingo with Omni residents, assist at Regional Food Bank, and
Bowl-A-Thon.
VI. New Business-Called to be Church
Packets of information which included the names of parishioners on the planning team,
the dates of pastoral planning meetings, and the parish profile were distributed. Members
of the planning team will be commissioned this Sunday. Results of the planning meetings
will be reported to the pastoral council as well as printed in the bulletin. It will be
very important to keep parishioners informed. Fr. Jim suggested the pastoral council
discuss topics that the planning group will be discussing. We were asked to remember
pastoral planning in prayer.
Pastor’s Remarks Fr. Jim thanked Joanne O’Hara and the Environment Team for
the great job they did decorating the church for Christmas. The nativity set (which was
recently repaired and painted) was beautiful. He felt the mass schedule for Christmas went
very well. Next year we will communicate more clearly with liturgical ministers regarding
the Christmas readings . Fr. Jim also expressed some concern about light numbers for
Nocturnal Adoration (some people are in Florida for the winter). Gloria Towle-Hilt will
look into it.
Closing Prayer - Mark Weick
Next meeting Monday, February 5, 2007 at 7:30 in the Church Meeting
Room.
Materials for the meeting should be given to Cathy Brennan by Wednesday,
Jan. 31.
ST. MADELEINE SOPHIE PASTORAL COUNCIL
11/6/06 Meeting Minutes
Present: Cathy Golas, Mark Weick, Stephanie Weick, Julie Haynes, Gloria
Towle-Hilt, Rocco Solimando, Colin Kizer, Kathy DeLaMater, Mike Murphy, Sue Hanson, Gene
Therriault, Janet DeMania, Joanne O’Hara, Teresa Kovarovic, Caroline Schafer, Fr. Jim
Belogi, & Cathy Brennan
I. Opening Prayer: Cathy Brennan Next Month: Stephanie & Mark
II.
Approval
of Minutes
III. Committee Reports
A. Time & Talent Committee-Kathy DeLaMater reported a good response. Some
ministries that had an increase in volunteers were Christ Child Society, Salvation Army,
Eucharistic Ministers, and Intercessory Prayer Team (which is new). There were about 25
more forms received this year and sign-ups are still coming in. She will give a final
report in January.
IV. Ministry Area Reports
A.Faith Formation—Youth and Young Adult Ministry—Laura submitted a written
report. The Confirmation retreat this past weekend went very well. 36 tenth graders
attended. Three high school youth will attend the Diocesan Youth Conference at LaSalle
Institute this upcoming weekend. About 12 youth have expressed interested in attending the
National Catholic Youth Conference next year in Columbus, Ohio. Laura has begun planning
for that event. She has several opportunities for service planned including helping with
Thanksgiving/Christmas food baskets, working at the Regional Food Bank and serving meals
at a homeless shelter.
B.Christian Service—Gloria Towle-Hilt submitted a written report and gave a brief
summary.
Twinning and Plus 50 groups continue to provide monthly meals to the Outreach Center.
These meals are served by Farnsworth students. The Salvation Army Ministry served meals
to152 people in October. St. Vincent DePaul Society reports an increase in income due to
the extra envelope. They are planning for Thanksgiving basket distribution. The next
meeting of the Christian Service Committee is December 13.
C. Prayer and Worship—Julie Haynes is the permanent liaison to the pastoral
council. The Liturgy Team has established a theme for Advent. The Christmas mass schedule
will remain the same as last year.
V. Called to Be Church—
There was a brief discussion about the first parish-wide meeting which was held on
Wednesday, October 25. About 60 people attended. We agreed that Gene Therriault did an
excellent job facilitating the meeting. Generally there was a positive feel and people
were conversational and listened to each other. Some suggestions included changing the
time of the meeting, providing babysitting, and having a special meeting for youth. It was
suggested that the minutes of the meeting be inserted in the bulletin which was done the
weekend of 11/12. The next meeting is scheduled for November 15th in the parish
hall and will focus on ministry.
Next the council discussed the leadership meeting which was held on October 30th
at OLA in Rotterdam. Other parishes in our planning group are: St. Gabriel’s, Our
Lady of the Assumption in Rotterdam, Our Lady of Fatima in Delanson, and St. Margaret of
Cortona in Rotterdam Junction. Gene felt that the meeting was not what he expected and
Kathy DeLaMater expressed concern that the agenda was not followed. She felt that we
talked "at each other" instead of with each other. Overall, people did not feel
the meeting accomplished its objectives. Fr. Jim said he would speak with the facilitator.
The next leadership meeting is on November 28th at OLA. The official planning
session will begin in January and continue for 18 months.
Next meeting Monday, January 8, 2007 at 7:30 in the church meeting room.
Materials for the meeting should be given to Cathy Brennan by Wednesday,
January 3.
ST. MADELEINE SOPHIE PASTORAL COUNCIL
10/2/06 Meeting Minutes
Present: Cathy Golas, Mike Murphy, Mark Weick, Stephanie Weick, Colin Kizer,
Keith Kizer, Kathy DeLaMater, Joanne O’Hara, Janet DeMania, Jan Jarvis, Julie Haynes,
Gloria Towle-Hilt, Gene Therriault, Rocco Solimando, Sue Hanson, Julie Petti, Fr. Jim
Belogi, Teresa Kovarovic, Caroline Schafer, Laura Conroy, & Cathy Brennan
I. Opening Prayer: Cathy Golas Next Month: Cathy Brennan
II. Approval of Minutes
III. Committee Reports
A. Time & Talent Committee-Kathy DeLaMater gave a preliminary report. Time and
Talent weekend (Sept. 30/Oct. 1) went well. There has been a good response so far. All
sign-up sheets are due by October 18th. Results will go out to the ministries
by Oct. 28/29. She will give a final report in January.
B. Finance Council—Julie Petti gave a brief overview of the financial statement.
Some highlights were: 1.) increase in average weekly collection, 2.)increase in church
operating expenses due to increases in maintenance, salaries, fringe benefits and
utilities, 3.)Bishop’s Appeal assessment was reduced for this year, 4.)total debt of
the Parish has decreased $56K over last year. The Finance Council is recommending the
Pastoral Associate position be filled this year to assist Fr. Jim. Mike Murphy will be the
new Finance Council liaison and Julie Petti will be the new chairperson of the Finance
Council. The Finance Council will give a pulpit presentation on October 28/29.
C. Hospitality Committee—Stephanie Weick has been in contact with Pat Parker.
There was some discussion about the importance of welcome packets for new parishioners and
how to improve attendance at newcomers receptions.
IV. Ministry Area Reports
A. Faith Formation—Teresa gave a school registration update (210 children in
daycare to Grade 5) and briefly listed some upcoming school events; blessing of animals on
10/4 and dedication of tree in memory of Lindsay Plant, National Denim Day for Breast
Cancer Research on 10/6, trips to pumpkin patch by Pre-K, Daycare and Kindergarten classes
on 10/26 & 10/27. She reported that the school marathon was successful despite the
rainy weather. The book sale and activities brought in about $1,000.
Laura reported that religious education classes began last week. Confirmation retreat
will be 11/3-11/5 at Camp Pinnacle. 36 tenth graders are registered so far. There will
also be a retreat on January 6th in the parish center for 10th
graders who didn’t attend the November retreat. She also commented that the Jr. High
and Sr. High Youth Ministries are both very interested in community service so she is
looking into several possibilities. She would also like to get some of the college
students interested in a Young Adult Ministry.
B.Christian Service—Gloria Towle-Hilt reported that most groups have started for
the fall. Twinning cooking has resumed and cooking in our facility has been approved.
C. Prayer and Worship—Liturgy Team met over the summer. They are focusing on
training for liturgical ministers following masses to reach more people. They are working
on a preliminary liturgical calendar and have set up seasonal teams.
- Pastor’s Remarks
—Fr. Jim spoke briefly about Called to Be Church.
Two parish-wide meetings have been scheduled on Wednesday, October 25 and November 15th
in the parish hall. Gene Therriault will facilitate the meetings. The first meeting will
focus on mission and the second on ministry. Leadership meetings will also be scheduled.
We will be asked to prepare a profile of our parish and results of the meetings as well as
statistics about our parish. A parish wide mailing will be done on October 10th
inviting all parishioners to attend. The youth of the parish are also encouraged to
attend. Other parishes in our planning group are: St. Gabriel’s, Our Lady of the
Assumption in Rotterdam, Our Lady of Fatima in Delanson, and St. Margaret Mary in
Rotterdam Junction. The official planning session will begin in January and continue for
18 months.
Next meeting Monday, November 6,
2006 at 7:30 in the Parish Hall basement, carpeted room.
Materials for the meeting should be given to Cathy Brennan
by Wednesday, November 1.
ST. MADELEINE SOPHIE PASTORAL COUNCIL
5/1/06 Meeting Minutes
Present: Cathy Golas, Julie Haynes, Kyle Warren, Gloria Towle-Hilt, Gene
Therriault, Anna Hartz, Rocco Solimando, Sue Hanson, Julie Petti, Sr. Sheila Christensen,
Sr. Marilyn Hickey, Fr. Jim Belogi, Teresa Kovarovic, Laura Conroy, & Cathy Brennan
- Opening Prayer: Gloria Towle-Hilt Next Month: Cathy Golas & Cathy Brennan
- Approval of Minutes
- Additions to Agenda Fr. Jim’s 25th anniversary is 5/23. A committee was
formed to plan for the celebration. Rocco Solimando, Gloria Towle-Hilt, and Julie Haynes
volunteered to work on the committee. A notice will go in the bulletin inviting
parishioners to join the committee.
V. Committee Reports
- Discernment Committee-Four at large representatives have been nominated; Kathy
DeLaMater, Rocco Solimando, Cathy Golas and Janet DeMania. Laura will talk to some youth
about volunteering for the youth position. Discernment is scheduled for May 23rd.
Beth Simcoe will be the facilitator.
- Hospitality Committee—Pat Parker submitted a report. She asked if the Newcomers
Reception might be better attended if it was part of the Time and Talent Weekend.
VI. Old Business-Proposed Mission Statement—To Live in Christ Jesus! St. Madeleine
Sophie Parish is a community of faith empowered by the Holy Spirit and committed to share
the light of Christ through love and service to God and neighbor.
Very well received by council, school board, faculty and staff. Some groups haven’t
met yet. Liaisons will bring the proposed mission statement back to their ministry areas
and bring comments back to the pastoral council. A bulletin insert will then be done to
encourage reaction from parish.
VII. Ministry Area Reports
A. Faith Formation—Teresa gave a school registration update (208 children in
daycare to Grade 5) and briefly listed some upcoming school events. Anna reported that the
Spring Gala was very successful, raising $21,000. Sr. Marilyn submitted a report. She
briefly discussed the plans for First Communion (May 13), the meeting with 8th
graders and their parents, RCIA (Matthew Smith’s baptism & confirmation), and the
successful Rosary program by RCIA. Laura discussed the 30 hr. Famine which will take place
this weekend. They are aiming to raise $20,000. She also discussed the Jr. Youth Group,
Confirmation Retreat (11/3-5 at Camp Pinnacle), Summer CLI, and the Diocesan Youth
Conference (11/10-11 at LaSalle Institute in Troy).
B.Finance Council—Julie Petti reported that the Finance Council met in March and
will meet again on Monday to work on the budget. She explained that the disclosure in the
bulletin has been revised and that a St. Vincent de Paul envelope and a charity envelope
will be added to the packet of envelopes.
C. Christian Service—The cooking groups (Twinning and Plus 50) are unsure how they
will be able to continue cooking for the needy with the new regulations. These new
regulations require that the cooking be done on-site or at a Health Department approved
facility.
- Pastor’s Remarks—Fr. Jim reported on the Arise luncheon that he attended. 12
parishes were represented, including Sacred Heart in Troy which is very involved. He did
not feel that this is something that our church would get involved with at this time. Fr.
Jim reminded us of the two deanery events: Sacrament of Anointing of the Sick on Sunday at
3 PM at St. Luke’s and the Liturgical Ministers workshop on Saturday, June 3rd
at Notre Dame-Bishop Gibbons from 9:30-2:45. A pastoral planning meeting is scheduled on
6/12 at 1 pm at St. Edwards for pastors, pastoral staff, and two representatives from each
parish.
Next meeting Monday, June 5, 2006 at 7:30 in the Church Meeting Room.
Materials for the meeting should be given to Cathy Brennan by Wednesday,
May 31st.
ST. MADELEINE SOPHIE PASTORAL COUNCIL
4/3/06 Meeting Minutes
Present: Cathy Golas, Mark Weick, Kathy DeLaMater, Julie Haynes, Joanne O’Hara,
Kyle Warren, Gloria Towle-Hilt, Gene Therriault, Anna Hartz, Rocco Solimando, Sr. Sheila
Christensen, Sr. Marilyn Hickey, Earle Flatt, Fr. Jim Belogi, Teresa Kovarovic, Laura
Conroy, & Cathy Brennan
- Opening Prayer: Kathy DeLaMater
Next Month: Joanne O’Hara & Stephanie
Weick
Approval of Minutes
Additions to Agenda Kathy DeLaMater reminded ministry leaders to look over their
Time and Talent material before their last meeting in the spring. She also congratulated
Gloria Towle-Hilt on her selection as outstanding Social Studies teacher in New York
State. Congratulations to Kyle Warren for her acceptance to RPI.
Old Business—Pastoral Planning Discussion Part VI-Social Justice
Question: Are you familiar with the Catholic Social Teachings?
Many people are not
familiar with Catholic social teachings. Christian Service and Social Justice have been
put together. It’s uncertain how many parishioners participated in the Lobby Day. Fr.
Jim spoke about Arise, which is an ecumenical organization that identifies social justice
issues. Many churches in Albany, Schenectady, & Troy are involved, specifically Christ
the King and Sacred Heart in Troy. Fr. Jim will attend an Arise meeting tomorrow and get
more information for the pastoral council.
V. Committee Reports
A. Discernment Committee-Members
of the Discernment Committee spoke at mass two weeks ago. An insert will go in the
bulletin after Easter. Discernment is scheduled for May 23rd. Beth Simcoe will
be the facilitator. Volunteers are need to help on the night of the discernment.
VI. New Business-Proposed Mission Statement—
To Live in Christ Jesus! St. Madeleine Sophie Parish is a community of faith empowered
by the Holy Spirit and committed to share the light of Christ through love and service to
God and neighbor.
Very well received by council. Liaisons will bring the proposed mission statement back to
their ministry areas and bring comments back to the pastoral council. A bulletin insert
will then be done to encourage reaction from parish.
VII. Ministry Area Reports
A. Christian Service—Next meeting scheduled for April18th. Gloria will report
next month. Fr. Jim commented on the St. Vincent de Paul Society’s Easter food
baskets and their success in attracting new members. Also Ralph Salerno has been able to
get more people involved with the Salvation Army.
B. Prayer & Worship—Julie Haynes reported that the Triduum planning was
complete. The next meeting of the Liturgy Team will be on May 9th. Fr. Jim
spoke about two upcoming deanery events. A workshop for liturgical ministers will be held
on June 3rd at Notre Dame Bishop Gibbons High School . There will also be the
sacrament of anointing of the sick on May 7th at 3 pm at St. Luke’s
Church. This will replace our cluster’s anointing of the sick.
Next meeting Monday, May 1, 2006 at 7:30 in the Church Meeting Room.
Materials for the meeting should be given to Cathy Brennan by Wednesday, April 26th.
ST. MADELEINE SOPHIE PASTORAL COUNCIL
3/6/06 Meeting
Minutes
Present: Cathy Golas, Kathy DeLaMater, Julie Haynes, Julie Petti, Joanne
O’Hara, Kyle Warren, Gloria Towle-Hilt, Gene Therriault, Anna Hartz, Rocco Solimando,
Sr. Sheila Christensen, Sr. Marilyn Hickey, Fr. Jim Belogi, Sue Hanson, Teresa Kovarovic,
Laura Conroy, Caroline Schafer & Cathy Brennan
- Opening Prayer:
Sr. Marilyn
Next Month: Kathy DeLaMater
Approval of Minutes-
Additions to Agenda --
Chair Remarks- none
V. Committee Reports
A. Discernment Committee-The Discernment Committee met and a timeline was
established. Cathy Golas is working on getting a facilitator. May 23rd was the
first choice for a date; May 30th second choice.
Ministry Areas
- Faith Formation—Report submitted. First Reconciliation was held on 1/21 &
2/4. Parent meeting for First Eucharist was held on 1/25. They are preparing for
registration for next year.
The Pre-Spring module has begun for high school classes. The Rite of Sending Forth and
the Rite of Election took place on 3/5. PARET’s program Mysteries of the Rosary has
been very successful (34 participants). Children’s Liturgy of the Word is going very
will with about 35 children attending.
Youth & Young Adult Ministry—High School planning meeting scheduled for
3/22 at 7 PM. The 30 Hour Famine is scheduled for 4/28-29.
School—Registration for next year continues. The open houses were well
attended. Spring gala is scheduled for 4/28. The ziti dinner was well received by
parishioners.
- Administration—Julie Petti reported from the Finance Council which will meet
next Monday. Jim Kopp will be the guest speaker. Gene Therriault was welcomed as the new
trustee.
- Pastoral Planning—Part V-Ecumenism—We belong to the Guilderland Interfaith
Council. Fr. Jim, Pat Rein, and Earle attend the meetings several times a year. We
participate in the Advent Service of Lessons and Carols. We have participated with the
Capital Area of Churches in the past. We have worked with World Vision with the 30 Hour
Famine and Refugee Resettlement.
A committee was formed to work on the mission statement. Fr. Jim, Rocco Solimando,
Julie Petti, Joanne O’Hara and Anna Hartz will work on a draft for our next meeting.
Next meeting Monday, April 3, 2006 at 7:30 in the Church Meeting Room.
Materials for the meeting should be given to Cathy Brennan by Wednesday, March 29th.
ST. MADELEINE SOPHIE PASTORAL COUNCIL
2/6/06 Meeting Minutes
Present: Cathy Golas, Mark Weick, Stephanie Weick, Kathy DeLaMater,
Julie Haynes, Julie Petti, Joanne O’Hara, Kyle Warren, Gloria Towle-Hilt, Sr. Sheila
Christensen, Sr. Marilyn Hickey, Fr. Jim Belogi, Earle Flatt, Sue Hanson, Teresa
Kovarovic, Caroline Schafer & Cathy Brennan
- Opening Prayer:
Julie Petti Next Month: Sr. Marilyn
- Approval of Minutes-
11/7/05
- Additions to Agenda
--
- Chair Remarks
Cathy Golas reminded the Council about the Education Tax Credit Rally
on 2/14 at noon on the steps of the Capital Building.
- Old Business--Pastoral Planning—
Part IV- Parochialism and the Parish—Fr.
Jim explained that St. Madeleine’s is actually part of two deaneries, the suburban
Albany deanery and the Schenectady deanery. The Schenectady deanery is composed of about
18 churches in Schenectady county. We are clustered with St. Gabriel’s. The dean of
the Schenectady deanery is Fr. Joe Cebula from Our Lady of the Assumption. The deanery
meets each month for 9 months of the year. February 14th is their next meeting.
The Schenectady Deanery has planned a workshop for liturgical ministers for June 3rd
at Notre Dame Bishop Gibbons.
We are collaborating with other parishes particularly St. Gabriel’s Church in a
number of areas—Reconciliation Services, Sacrament of the Anointing of the Sick
services, RCIA, PARET. Fr. Leo from St. Gabriel’s helps with reconciliation here and
Fr. Jim helps with reconciliation at St. Gabriel’s.
Fr. Jim explained that there are 100 fewer active priests in the diocese compared to 10
years ago. In some parishes, parish life directors have been named with sacramental
ministers for mass and the sacraments. This has not happened in the Schenectady deanery.
Parishioners are aware of changes in other parishes and the shortage of priests. People
look to their church for stability and continuity so change can be very stressful.
Churches need a sense of mission to continue successfully.
Specific things we do to remind our parish of its relationship to the diocese and
universal church are: Missionary co-operative appeal, the Evangelist, Bishop’s
Appeal, Food for the Poor, Food for the Soul, etc.
VI. Committee Reports
A. Discernment Committee-No report.
B. By-Laws Committee—No report. The by-laws will be attached to next
month’s agenda and minutes for pastoral council members to review.
- Ministry Areas
- Christian Service—The next meeting will be on April 19th. The Parish
Public Policy Forum will be held on Tuesday, March 14 at the State Capitol in Albany. A
sign-up form is in the bulletin for all who are interestered.
- Prayer & Worship-- Liturgy team will meet tomorrow night to continue work on Lent.
The Lenten theme will be Led by the Spirit we walk with Jesus in the wilderness to be
refreshed and renewed to recognize and rise up to the life that is ours in Christ.
IX. Closing Prayer—Julie Petti.
Next meeting Monday, March 6, 2006 at 7:30 in the Church Meeting Room.
Materials for the meeting should be given to Cathy Brennan by Wednesday, March 1st.
ST. MADELEINE SOPHIE PASTORAL COUNCIL
1/9/06 Meeting Minutes
Present: Cathy Golas, Mark Weick, Kathy DeLaMater, Julie Haynes, Julie Petti, Joanne
O’Hara, Kyle Warren, Anna Hartz, Gloria Towle-Hilt, Sr. Sheila Christensen, Sr.
Marilyn Hickey, Fr. Jim Belogi, Earle Flatt, Rocco Solimando, Laura Conroy, Teresa
Kovarovic & Caroline Schafer.
- Opening Prayer:
Mark Weick Next Month: Julie Petti
- Approval of Minutes-
11/7/05
- Additions to Agenda
--Christian Service Report
- Chair Remarks
This will be a challenging evening with the discussion of "A
Challenge for the Parish-Evangelization".
- Old Business--Pastoral Planning
—see attached sheet. VI. Committee Reports
A. Time & Talent Written report—Two sign-up weekends for 2006; June for
Faith Formation and September for all other ministries. Last year we received about 800
forms back but that was low as parishioners recommitting did not always submit forms. All
communications this year will stress the need to use forms even for recommitment.
B. Nomination & Discernment Need to form committee to elect new members at
the end of the year. In even years, four at-large members needed. Qualifications: baptized
Catholic, member of parish, at least 15 years old. Need to call Beth or another faciliator
from the Diocese. Through Discernment we look into what is involved and if people want to
run, notify from pulpit or bulletin. Copies of bylaws should be given to new members. The
last revision to by-laws was in March 2005. (Have some copies available for next meeting.)
Hopefully, a number of people would be interested in the discernment process. Discernment
committee—Cathy Golas, Mark Weick, & Gloria Towle-Hilt. Questions raised on
commitment for Discernment Committee—new about 4 meetings to prepare. Timeline
prepared, meal for full evening. Fr. Jim stated that all candidates need to be present for
full eveing so second meal does not have to be scheduled. They will meet for a few hours
for discernment, break for dinner and go to church. Committee must meet with faciliator
after discernment. Process should start in March and be completed in May. A lot of work
will be done by e-mail. Pastoral Council is to empower others to assist with process of
cooking, etc. Need commitment from candidates for time needed for discernment.
- Ministry Areas
- Christian Service—written report. No report for Hospitality or Bereavement. St.
Vincent de Paul reported a low budget and the need for donations. The Parish Public Policy
Network will begin in March.
- Faith Formation—Written report attached. Preparing for First Reconciliation and
First Communion. 118 children receiving the sacraments (148 children was the largest
class). They will still have two communion services. Confirmation was 11/28/05. 92 young
adults and adults were confirmed. RCIA-One candidate to be baptized on Holy Saturday.
Children’s Liturgy has 30-35 children attending every Sunday.
- Young Adult and Youth Ministry—Junior High Program-10 youth members & 6 adults.
Cookie decorating party on 12/3. They decorated 10 trays of cookies which were given to
several organizations. Planning meeting scheduled for 1/11/06. Group is service oriented.
The High School Ministry meeting (during vacation) only 3 adults attended. 10th
Grade retreat went well. Laura and 2 team members will go to team training. Young Adult
Ministry was popular in the late 1990’s and is just starting to gain popularity
again. Diocese has hired a Young Adult Ministry Liaison. Goals—Discover where our
parish young adults are available, meet with them and determine needs. St. Henry’s in
Averill Park has an active young adult ministry. There is a need to make programs family
friendly. St. Vincent de Paul Parish had an active program at one time. Laura will check
into that.
- School—Written report. Open Houses 1/11/06 & 2/8/06. Their fundraising total as
of 1/1/06 was $20,680.66. The Second Annual Spring Gala is scheduled for Friday, April 28th,
Defensive Driving Class on Saturday, February 18, and Ziti Dinner for Saturday, February
11. Cathy Golas mentioned that 2/14/06 is a lobbying day at the state capitol for Catholic
School Tuition tax deductions. More details to follow. People to gather in Albany in
support of Catholic Education to help push tax credits for tuition. Cathy will get more
information.
- Administration—No report. Finance Council meets on 1/23/06.
- Pastor’s Remarks
—Fr. Jim to provide stats on mass attendance totals.
Advent & Christmas season went well. New mass schedule for Christmas went well. 4 PM
was crowded, 7 PM was full, & midnight was well attended. There was difficulty
identifying Eucharistic Ministers for the 9:30 AM mass. Liturgy Team did a great job. Fr.
Jim thanked Barbara Walch and Joanne O’Hara for doing a great job of pulling it all
together. He also thanked Faith Formation for bringing young people into this process.
Tomorrow evening the Lenten Team starts planning.
IX. Closing Prayer—Laura Conroy.
Next meeting Monday, February 6, 2006 at 7:30 in the Church Meeting Room.
Materials for the meeting should be given to Cathy Brennan by Wednesday, February 1st.
PART III-A Challenge for the Parish: Evangelization
Group I
Programs to reach out to the alienated, fallen away and unchurched in our community.
- RCIA
- Adult Confirmation.
How do we reach out to folks who don’t know about us
Islamic Center outreach
Other Faiths do outreach.
Previously the coming home ministry.
Use of Guilderland Interfaith Council has not been as active recently.
More Ecumenical faith sharing groups-folks seeking other experiences but come back to
SMS.
2 born again.
Activities of other church have an appeal.
Importance of listening—more attitude than structure. Offering friendship &
service. SMS folks feel welcome and take time.
Evangelizing not a separate act-part of what we do. Put mass schedule on holiday
baskets.
Parish Council taking leadership role. Working with Interfaith council for
announcements for all faiths.
Mass count. Use of time when parents bring child for sacraments- time to join with them
Group 2
How do we reach out to others in parish? Fellowship, the gathering space has helped
foster fellowship. RCIA—assist with the personal touch in evangelization.
Dischurched—People who have fallen away. How do we bring them back?
Unchurched—Do we know who they are?
- Friendship, refreshments.
- Service—How do we reach out?
Food pantry, CYO, Fair Trade Coffee, Job Fair, AA, Boy Scouts, Girl Scouts.
Proclamation—Getting people in to church.
ST. MADELEINE SOPHIE PASTORAL COUNCIL
11/7/05 Meeting Minutes
Present: Cathy Golas, Mark Weick, Stephanie Weick, Julie Haynes, Julie Petti, Joanne
O’Hara, Anna Hartz, Gloria Towle-Hilt, Sue Hanson, Fr. Jim Belogi, Earle Flatt, Rocco
Solimando, Laura Conroy, Teresa Kovarovic & Cathy Brennan.
- Opening Prayer: Fr. Jim Next Month: Mark Weick & Laura Conroy
- Approval of Minutes-October 3,2005
- Committee Reports
A. Time & Talent- Kathy DeLaMater submitted a written report. To date 311 sign-up
forms have been returned for a total of 790 commitments. This is slightly lower than last
year.
B. Hospitality-Earle submitted a written report which outlined the duties of the
Hospitality Committee. Stephanie Weick volunteered to be the coordinator of the
Hospitality Committee.
- New Business- Diocesan Parish Convening 10/29 from 8:15 to 3 PM at LaSalle Institute in
Troy. No attendees were present at the meeting. Next year we will try to get information
about the convening out sooner and hopefully have greater attendance from SMS.
- Ministry Area Reports
A. Christian Service Gloria submitted a written report. She met with Juliann and Tom
Breedlove and spoke to other Christian Service ministry leaders. Donations to St. Vincent
de Paul Society are down which has impacted their monetary donation to Twinning. Gloria
has obtained a donation from a law firm to cover food purchases for Twinning for next
month.
B. Prayer and Worship Julies Haynes reported that the Christmas subcommittee had met.
The Christmas mass schedule has been changed to 4 PM, 7 PM, and midnight on Christmas eve
and 9:30 AM & 11:30 AM on Christmas day. No 7:30 PM mass on Christmas night. The
Liturgy Team will meet tomorrow.
VI. Pastoral Planning/Parish Mission Statement- We worked on Part II
"Characteristics of Parishes that are most Vibrant and Successful." Next meeting
we will discuss Part III "Evangelization." (See next page for notes from
discussion.)
VII.Closing Prayer
Next meeting Monday, January 9, 2006 at 7:30 in the Parish Hall, basement carpeted
room.
Materials for the meeting should be given to Cathy Brennan by Wednesday, December 28th.
PART II—Characteristics of Parishes That Are Most Vibrant and
Successful
Liturgy and Preaching are strong characteristics of our parish, as well as ownership
and a sense of family and feeling of being listened to.
Life Concerns needs development:
Family friendly activities needed.
Lenten pizza dinner was well received.
Men’s Association concert (Hair of Dog) was attended by all ages.
Two areas that are active and growing are Hospitality and Youth/Young Adult Ministry.
New welcome packets are good addition.
Concerns:
Engaging new people can be difficult.
SVDP needs to bring in more new people.
Questions about visitation.
Lay leaders in our parish are generally visible and self-identified. They show personal
initiation. Some people may be reluctant to over-commit. Parishioners may need to be
invited to be lay leaders. FMP can help train lay leaders. Attendance at parish convening
and other events can help bring in new ideas.
Name tags for pastoral council members can help parishioners identify council members.
Evaluation and feedback should be sought. Possibly new survey.
Parish Climate:
Tap seniors.
Ministry highlights in bulletin (define tasks)
More opportunities for faith sharing and community building.
Church social/teaching
Coordinating committee
ST. MADELEINE SOPHIE PASTORAL COUNCIL
10/3/05 Meeting Minutes
Present: Cathy Golas, Mark Weick, Stephanie Weick, Kyle Warren, Julie Haynes, Julie
Petti, Joanne O’Hara, Kathy DeLaMater, Sue Hanson, Fr. Jim Belogi, Earle Flatt, Sr.
Marilyn Hickey, Sr. Sheila Christensen, Laura Conroy, Teresa Kovarovic, Caroline Schafer
& Cathy Brennan.
- Opening Prayer:
Earle Flatt Next Month: Fr. Jim
- Approval of Minutes-
September 12,2005
- Chair remarks
- Cathy Golas spoke briefly about Bishop Hubbard’s speech
"The Mission of the Contemporary Parish".
- Pastoral Planning/Parish Mission Statement
- It was decided that we will break up
"The Mission of the Contemporary Parish" up into parts and work on Part II
"Characteristics of Parishes that are most Vibrant and Successful" next month.
We will continue with Parts III-VII and then return to Part I and work on a mission
statement for the parish at that time.
- Committee Reports
Hospitality liaison is still needed. Earle will check with Pat Parker to outline
what will be required of that position.
- New Business- Upcoming Diocesan Parish Convening
10/29 from 8:15 to 3 PM at LaSalle
Institute in Troy. Registration is due by 10/19th. Parish will cover the cost.
- Ministry Area Reports
School-report submitted. The Fall Festival (Marathon & Garage Sale) was this
Saturday. It went very well. Grade 1 has planned Mass for tomorrow, and the school will
participate in the Blessing of the Animals. Defensive Driving Class will be held on
Saturday, October 29th in the parish hall. Craft Fair is scheduled for November
5, 2005.
Faith Formation-report submitted. Religious education classes and the fall
module for high school have begun. Sr. Marilyn and Sr. Sheila have met with 9th,
10th, and 11th graders and their parents during the month of
September. The RCIA team met on 8/25 and Inquiry was held on 9/14. The first session of
Children’s Liturgy of the Word began on Sunday (10/2).
Young Adult-Youth Ministry-report submitted. Laura Conroy gave a brief
explanation of meetings planned for Jr. High, Sr. High and Young Adult Ministry. She plans
to speak at all masses on the weekend of 10/29 & 10/30.
Administration/Finance-report submitted. Monthly collections were very close to
budgeted amount. Transfer to the school was less than anticipated. Because of the
shortfall of the Bishop’s Appeal, $35K of the diocesan assessment had to be funded by
the church. The line of credit has been paid off and the mortgage is currently $214K. Some
capital improvements done this summer include building the pavilion, blacktopping the
parking lot, and a new church sign.
- Pastor’s Remarks
-The Work of Human Hands sale went very well as did the Time
and Talent Weekend. The Men’s Association has cancelled the Oktoberfest due to slow
ticket sales. A member of the Finance Council will speak at mass on 10/15 & 10/16. Fr.
Jim Walsh will also be here that weekend to speak about vocation awareness.
- Closing Prayer
Next meeting Monday, November 7, 2005 at 7:30 in the Church Meeting room.
Materials for the meeting must be given to Cathy Brennan by Wednesday, October 26th.